Personal Assistant

5G-Starlink Pte.; Malacca City; On-site; MYR 48,000 - 72,000; Full time

Job summary

5G-Starlink Pte. seeks an administrative coordinator to assist the General Manager with weekly reporting, cross‑department collaboration, and meticulous document control.

The role includes preparing weekly and monthly CPM reports, attending meetings, taking minutes, translating documents, and coordinating travel arrangements. Mandarin, English, and Bahasa Malaysia fluency are required to liaise with China HQ and internal teams.

Qualifications

• Diploma or higher in Business Studies, Administration, Management, or Secretarial related fields.
• Strong data analysis and document proofreading skills.
• Proficient in MS Excel and able to handle reports with accuracy.

Responsibilities

• Monitor and supervise report submission of various departments and update the General Manager weekly.
• Prepare and submit weekly/monthly reports to CPM.
• Coordinate travel arrangements, itineraries, and hotel bookings.
• Attend meetings, manage meeting minutes and follow up on tasks for the GM.
• Translate documents and interface with internal and external parties as needed.
• Maintain meticulous documents and support ad-hoc duties as assigned.

Skills

Data analysis

Negotiation

Inter-department collaboration

Very detail-oriented

Education

Diploma or higher in Business Studies/Administration/Management/Secretarial

Tools

MS Excel

Job description

• Monitor and supervise report submission of various departments. Compile and update General Manager on the reports (weekly).
• Prepare and submit weekly/monthly report to CPM.
• Inter-department collaboration on various projects/planning. (Majority completed within timeline).
• Patient, serious towards work matters. Willing to put in extra efforts.
• Strengths ability in Preparation paper, data analysis, negotiation skill.
• Deal with staffs who reluctant to follow timeline set.
• More inter-department interaction to enhance communication and smoothen operation.
• Ensure and responsible all documents are maintained detailed oriented.
• Proofread and translate documents.
• Attending meetings and managing meeting minutes.
• Assisting GM in following up departmental tasks.
• Ad-hoc functions and any other related duties as assigned by GM from time to time.
• Coordinate travel arrangements arrange travel itineraries, hotel bookings.
• Coordinate executive communications, including all written and verbal correspondence and interfacing with both internal and external parties as well as electronic communication (e-mail) to oversee/assist in projects.

Job Requirements

• Primary Language: Mandarin (Required to Liaise with China HQ) Required spoken and written language(s): Mandarin, English, Bahasa Malaysia.
• Candidate must possess at least Diploma or higher qualification in Business Studies, Administration, Management, Secretarial or equivalent.
• At least 2 to 3 year(s) of working experience in the related field is preferable / added advantage.
• Able to work independently with minimum supervision, self-driven and possess strong work ethics.
• MS Excel (intermediate level and above).
• Experience and familiarity with the Companies Act 2016 will be an added advantage
• Young, dynamic and willing to learn
• Meticulous, able to multi-task, good team player and has strong interpersonal skills.