Executive Assistant to Director | Travel & Admin

GPL Group of Companies; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

GPL Group of Companies in Malaysia is seeking a proactive Executive/Personal Assistant to provide high-level administrative and secretarial support to the director. The role requires handling confidential information in a fast-paced environment, arranging travel, visas, and handling maids' documentation.

You will manage the director’s schedule, coordinate meetings, and work closely with internal departments to ensure smooth communications from the director’s desk.

Qualifications

• Diploma or equivalent in secretarial/administrative field.
• Typically 3–5 years in a related role.
• Excellent verbal and written communication.
• Fluent in English and Chinese (Mandarin exposure).
• Strong organisational, administrative, time management, multitasking and interpersonal skills.

Responsibilities

• Provide high-level admin and secretarial support to the director.
• Maintain confidentiality in a fast-paced environment.
• Arrange travel (flights, hotels, visas) for director and family, including maids.
• Handle maids’ passports, work permits, and employment contracts.
• Manage director’s personal and professional schedule, meetings, and travel.
• Coordinate with internal departments for efficient communication from the director’s desk.
• Willing to take on ad hoc duties and weekend arrangements when needed.

Skills

Communication

Multitasking

Time management

Confidentiality

Initiative

Education

Diploma in secretarial or equivalent

Tools

Excel

Word

Job description

GPL Group of Companies in Malaysia is seeking a proactive Executive/Personal Assistant to provide high-level administrative and secretarial support to the director. The role requires handling confidential information in a fast-paced environment, arranging travel, visas, and handling maids' documentation.

You will manage the director’s schedule, coordinate meetings, and work closely with internal departments to ensure smooth communications from the director’s desk.