Assistant Company Secretarial

Private Advertiser; Petaling Jaya; On-site; MYR 90,000 - 130,000; Full time

Job summary

Private Advertiser in Malaysia seeks an experienced Corporate Secretary to manage the full range of secretarial duties for the group. You will ensure regulatory compliance, prepare resolutions, and track submissions to regulators, maintaining accurate statutory records and registers.

The role requires 5+ years in corporate secretarial practice, strong knowledge of the Companies Act 2016, and fluency in English and Bahasa Malaysia.

Qualifications

• Requires CGI (ICSA) / degree or diploma in Corporate Secretarial.
• At least 5 years of corporate secretarial experience.
• Strong knowledge of Companies Act 2016 and related regulations.
• Excellent written and spoken English and Bahasa Malaysia.

Responsibilities

• To perform full spectrum of Corporate Secretarial function for the Group in relation to compliance with statutory regulations and guidelines.
• Prepare/review circular resolutions.
• Monitor and ensure timely submission of statutory forms and documents to regulators such as Companies Commission of Malaysia and other regulatory bodies.
• Ensure that statutory records and registers are promptly and accurately updated.
• Monitor compliance issues related to the Companies Act 2016 and all other rules and regulations.
• Organizing, compiling meeting papers and attending the meetings.
• Perform other secretarial functions as directed by the superior.

Skills

Corporate Secretarial

English proficiency

Bahasa Malaysia

Analytical skills

Interpersonal & teamwork

Education

ICSA/CGI Degree or Diploma

Tools

Microsoft Office

Internet savvy

Job description

Responsibilities

• To perform full spectrum of Corporate Secretarial function for the Group in relation to compliance with the statutory regulations and guidelines.
• Prepare/review circular resolutions.
• Monitor and ensure timely submission of statutory forms and documents to regulators, such as Companies Commission of Malaysia and other regulatory bodies.
• Ensure that statutory records and registers are promptly and accurately updated.
• Monitor compliance issues related to the Companies Act 2016 and all other rules and regulations.
• Organizing, compiling meeting papers and attending the meetings.
• Perform other secretarial functions as directed by the superior.

Requirements

• CGI (ICSA)/ Degree/ Diploma qualification (with or without license).
• At least 5 years relevant working experience of corporate secretarial practice.
• Well-versed with the Companies Act 2016 and other relevant regulatory acts, laws and guidelines.
• Good command of written and spoken English and Bahasa Malaysia.
• Computer literate and internet savvy
• Able to work independently with minimal supervision.
• Proactive with a strong sense of responsibility and urgency and with enthusiastic personality and in a fast-paced environment.
• Posses a good communication, analytical, interpersonal & team working skills.