Secretarial Executive

GPL Group of Companies; Kuala Lumpur; On-site; MYR 67,000 - 100,000; Full time

Job summary

GPL Group of Companies is seeking a capable Corporate Secretarial professional to manage day-to-day secretarial work for the Group and related entities in Kuala Lumpur. You will draft resolutions, minutes, and statutory forms, and handle SSM submissions with accuracy.

You will ensure statutory registers are up-to-date, monitor deadlines, and coordinate with auditors, bankers, and regulators. The role requires strong English and Bahasa Malaysia communication, with Mandarin an added advantage.

Qualifications

• 1–2 years of relevant company secretarial experience.
• MAICSA/CGQP candidates encouraged to apply.
• Familiarity with Companies Act 2016 and SSM compliance.
• Proficient with MS Office and online submission platforms (SSM4U/CRS/MBRS/LHDN).
• Able to work independently, meet deadlines and maintain meticulous records.
• Good communication and interpersonal skills.
• Proficient in written and spoken English and Bahasa Malaysia; Mandarin an added advantage.
• Willing to work at Solaris Mont Kiara and have own transportation.

Responsibilities

• Handle day-to-day company secretarial matters for the Group and related entities.
• Prepare directors' and members' resolutions, minutes, and statutory documents.
• Attend to statutory filings with SSM (SSM4U, CRS, MBRS).
• Maintain statutory registers and company secretarial databases per Companies Act 2016 and regulatory requirements.
• Monitor deadlines and ensure timely regulatory compliance.
• Liaise with auditors, tax agents, bankers, lawyers and regulators on secretarial matters.
• Assist in corporate exercises and other compliance tasks as required.
• Perform other duties as assigned.

Skills

Corporate secretarial knowledge

Attention to detail

Communication skills

Languages: English & BM

Education

MAICSA/CGQP qualifications

Tools

MS Office

SSM4U

CRS

MBRS

LHDN stamping systems

Job description

The Corporate Secretarial Department is responsible for providing corporate secretarial and related support services to the Group and its related companies, ensuring compliance with statutory and regulatory requirements while supporting corporate governance and business operations.

RESPONSIBILITIES

Handle and support day-to-day company secretarial matters for the Group of Companies and related entities.

Prepare and draft directors' and members' resolutions, minutes of meetings, statutory forms and other corporate documents.

Attend to statutory filings and submissions with the Companies Commission of Malaysia (SSM), including SSM4U, CRS and MBRS lodgments.

Maintain and update statutory registers, records and company secretarial databases in compliance with the Companies Act 2016 and other applicable regulatory requirements.

Monitor statutory deadlines and ensure timely compliance with regulatory and filing requirements.

Liaise with internal and external stakeholders, including auditors, tax agents, bankers, lawyers and regulatory authorities on company secretarial and compliance matters.

Assist in general company secretarial work, corporate exercises and statutory compliance matters of the Group of Companies.

Perform such other duties and responsibilities as may be assigned from time to time.

REQUIREMENTS

Possess at least 1 to 2 years of relevant experience in company secretarial practice, preferably gained from a professional secretarial, legal or consultancy firm.

MAICSA/CGQP graduates or candidates currently pursuing the MAICSA (CGQP) qualification are encouraged to apply.

Familiarity with the Companies Act 2016, corporate secretarial practice and SSM compliance requirements.

Proficient in Microsoft Office applications and online statutory submission platforms, including SSM4U, CRS, MBRS, and LHDN stamping systems.

Able to work independently with minimal supervision, meticulous in documentation and capable of meeting deadlines in a fast-paced environment.

Possess good communication and interpersonal skills.

Proficient in written and spoken English and Bahasa Malaysia. Proficiency in Mandarin would be an added advantage.

Responsible, committed and willing to learn.

Willing to work at Solaris Mont Kiara and possess own transportation.

Only shortlisted candidates will be notified.

GPL Group is a reputable management company that oversees multiple recreational sports clubs across Malaysia. As a service-oriented industry, we continuously strive to enhance our operations to ensure our customers' satisfaction.

With extensive experience in gaming management, GPL Group excels in various areas, including complete management and operational capabilities, customer service, food and beverage operations, transparency, accountability, budgeting, and cost control measures. Additionally, we specialize in concept development, design, and construction of club premises.

Currently, we manage elite clubs nationwide, leveraging our expertise and consulting experience to deliver exceptional services to prestigious local and international gaming establishments.

We take pride in our growth alongside our valued business partners throughout the years. Our commitment to excellence remains unwavering, and we continue to seek opportunities for improvement and expansion.

GPL Group is a reputable management company that oversees multiple recreational sports clubs across Malaysia. As a service-oriented industry, we continuously strive to enhance our operations to ensure our customers' satisfaction.

With extensive experience in gaming management, GPL Group excels in various areas, including complete management and operational capabilities, customer service, food and beverage operations, transparency, accountability, budgeting, and cost control measures. Additionally, we specialize in concept development, design, and construction of club premises.

Currently, we manage elite clubs nationwide, leveraging our expertise and consulting experience to deliver exceptional services to prestigious local and international gaming establishments.

We take pride in our growth alongside our valued business partners throughout the years. Our commitment to excellence remains unwavering, and we continue to seek opportunities for improvement and expansion.