Sales Support Executive

Esthetics International Group; Shah Alam; On-site; MYR 39,000 - 56,000; Full time

Job summary

Esthetics International Group is seeking a proactive Sales Support Executive at AsterSpring to provide administrative and operational support to the Sales team, HQ and beauty centres. You will coordinate daily activities, handle documentation and ensure timely follow-ups across departments.

Key responsibilities include coordinating meetings, preparing commissions, arranging travel, and managing documents and petty cash.

Qualifications

• Diploma or above in Business Administration or related field.
• At least 1 year of admin, sales support or coordination experience.
• Proficient in Microsoft Excel and Word.
• Able to communicate in English and Mandarin.

Responsibilities

• Coordinate internal and external meetings with scheduling and materials.
• Prepare monthly sales commission calculations and claim submissions.
• Arrange business travel including flight and hotel bookings.
• Handle beauty centre administrative matters and petty cash.
• Liaise with vendors and coordinate service arrangements for cleaning and laundry.

Skills

English

Mandarin

Multitasking

Coordination

Education

Diploma in Business Administration or related field

Tools

Microsoft Excel

Microsoft Word

Job description

Are you organised, detail-oriented and good at keeping things running smoothly?

We are looking for a proactive Sales Support Executive at AsterSpring to provide administrative and operational support to our Sales team, HQ and beauty centres. You will play an important role in coordinating daily activities, handling documentation and ensuring timely follow-ups across different departments.

Key Responsibilities

• Coordinate internal and external meetings, including scheduling, venue arrangements and meeting materials.
• Prepare monthly sales commission calculations and claim submissions.
• Arrange business travel, including flight and hotel bookings.
• Prepare meeting agendas and take minutes for management and sales meetings.
• Manage sales-related documents and administrative records.
• Handle beauty centre administrative matters, including petty cash, reimbursements, parking claims and monthly payments.
• Coordinate courier, parcel and document arrangements for HQ and beauty centres.
• Support new centre openings by coordinating administrative requirements and supplies.
• Liaise with vendors, obtain quotations and coordinate service arrangements for cleaning and laundry.

3. Cross-Department Administrative Support

• Provide administrative assistance to Marketing, HR, Finance and Education departments when required.
• Handle purchase orders, invoice submissions, document preparation and staff-related arrangements.
• Manage HQ office supplies, stationery and other administrative requirements.

Requirements

• Diploma or above in Business Administration or a related field.
• At least 1 year of experience in administrative, sales support or coordination roles.
• Proficient in Microsoft Excel and Word.
• Able to communicate in English and Mandarin.
• Well-organised, detail-oriented and able to manage multiple tasks.
• Good coordination, communication and follow-up skills.
• Independent, responsible and a good team player.

Why Join Us?

• Gain exposure to various business functions, including Sales, Marketing, HR, Finance and Operations.
• Opportunities for career development and on-the-job learning.
• Be part of an established beauty and wellness group.