Administrative Assistant

MR DIY Malaysia; Seri Kembangan; On-site; MYR 30,000 - 42,000; Full time

Job summary

MR DIY Malaysia in Seri Kembangan is seeking an organized Administrative Assistant to support the corporate sales operations team. You will handle sales paperwork, data entry, and maintain order records, while coordinating with finance, warehouse, and logistics to ensure smooth operations.

The role requires a diploma or degree in business-related fields, basic Mandarin and English, and proficient MS Office skills.

Qualifications

• Diploma or Degree in Business, Office Administration, Management, or related fields.
• Proficient in MS Office (Excel, Word, PowerPoint).
• Basic proficiency in Mandarin and English.
• Organised, detail-oriented, and able to manage multiple tasks efficiently.

Responsibilities

• Assist with sales operational tasks, including preparing internal documents and processing sales-related paperwork.
• Manage data entry, update tracking sheets, and maintain accurate records for operational reporting.
• Coordinate with internal departments (finance, warehouse, logistics) to ensure smooth flow of sales operations.
• Prepare basic operational reports, summaries, and documentation logs as required.
• Support scheduling of meetings and preparation of materials for the corporate sales operations team.
• Maintain well-organized digital filing systems and ensure compliance with corporate procedures.

Skills

Multitasking

Attention to detail

English proficiency

Mandarin basics

Team collaboration

Independent work

Education

Diploma or Degree in Business, Office Administration, Management

Tools

MS Office

Job description

• Assist with sales operational tasks, including preparing internal documents, maintaining order records, and processing sales-related paperwork.
• Manage data entry, update tracking sheets, and maintain accurate records for operational reporting.
• Coordinate with internal departments (e.g., finance, warehouse, logistics) to ensure smooth flow of sales operations.
• Prepare basic operational reports, summaries, and documentation logs as required.
• Support scheduling of meetings and preparation of materials for the corporate sales operations team.
• Maintain well-organized digital filing systems and ensure compliance with corporate procedures.
• Handle ad-hoc administrative tasks assigned by the manager to support operational efficiency.

Requirements

• Diploma or Degree in Business, Office Administration, Management, or related fields (fresh graduates encouraged).
• Basic proficiency in Mandarin and English.
• Proficient in MS Office (Excel, Word, PowerPoint).
• Organised, detail-oriented, and able to manage multiple tasks efficiently.
• Responsible, proactive, and willing to learn.
• Able to work independently and collaboratively in a corporate team environment.