Sales Operations Specialist

Opensys (M) Berhad; Selangor; On-site; MYR 33,000 - 56,000; Full time

Job summary

Opensys (M) Berhad in Malaysia is seeking a proactive sales support administrator to join our team. You will manage calendars, prepare meeting materials, and support the sales force with quotations and proposals.

This role requires a diploma in business/administration, strong organization, and proficiency in Microsoft Office. You will coordinate internal and external meetings and maintain filing systems to ensure smooth sales operations.

Qualifications

• Diploma/Advanced/Higher/Graduate Diploma in Business Studies/Administration/Management, Marketing, or equivalent.
• 2+ years of relevant work experience.
• Excellent organizational and multitasking abilities.
• Self-motivated, highly organized, and able to work under pressure to meet deadlines.
• Strong communication and interpersonal skills for effective teamwork and customer engagement.
• Proficient in Microsoft Office applications (Excel, PowerPoint, Word, Outlook).

Responsibilities

• Manage calendars, schedule appointments, prepare meeting materials, and track key deadlines.
• Schedule and organize internal and external meetings, including preparing agendas, taking minutes, booking meeting rooms, and handling visitor arrangements.
• Provide administrative support to the sales team.
• Assist sales team in preparing quotations and sales proposals.
• Maintain filing of sales-related documents such as contracts, agreements, and approvals.
• Manage internal sales WhatsApp groups, email distribution lists, and contact records.
• Liaise with internal teams and external parties on behalf of the sales team as needed.
• Handle day-to-day administrative duties and provide ad hoc support to the Sales leadership and team members as directed.

Skills

Organizational skills

Multitasking

Communication skills

Team collaboration

Attention to detail

Education

Diploma in Business/Administration

Tools

Microsoft Office

Job description

Opensys (M) Berhad in Malaysia is seeking a proactive sales support administrator to join our team. You will manage calendars, prepare meeting materials, and support the sales force with quotations and proposals.

This role requires a diploma in business/administration, strong organization, and proficiency in Microsoft Office. You will coordinate internal and external meetings and maintain filing systems to ensure smooth sales operations.