Sales Operations Executive

Randstad Malaysia; Kuala Lumpur; On-site; MYR 56,000 - 89,000; Full time

Benefits offered by this job

Performance bonus

Medical coverage

Fixed monthly allowances

Job summary

Randstad Malaysia is seeking a Sales Administration professional to drive regional order-to-delivery workflow, manage client accounts, and ensure timely, accurate processing across our non-ferrous metals business. You will coordinate quotations, purchase orders, invoices, and shipments while monitoring customs compliance, inventory levels, and lead times with suppliers, warehouses, and logistics providers.

The role requires 2–3 years in sales administration or logistics, a Diploma or Bachelor's

Qualifications

• Diploma or Bachelor's degree in Business, Supply Chain, Logistics, Commerce, or related field.
• 2–3 years of hands-on experience in sales administration, order processing, or logistics.
• Knowledge of import/export documentation and inventory management.

Responsibilities

• Manage end-to-end sales orders, from preparing quotations and processing customer purchase orders to issuing final invoices.
• Coordinate with suppliers, warehouses, and logistics providers to arrange local deliveries and monitor material lead times.
• Handle import and export shipping documentation, including bills of lading, packing lists, commercial invoices, and customs declarations.
• Track inventory levels, consignment stock, and buffer stocks to optimize stock movement and minimize slow-moving items.
• Monitor metal market price movements and handle compliance requirements, such as pre-shipment inspections and product certifications.
• Monitor outstanding accounts receivable and follow up on client payment schedules to maintain healthy cash flow.

Skills

Sales administration

Order processing

Inventory management

Import/export documentation

ERP knowledge

Education

Bachelor's degree

Associate Degree/Diploma

Tools

Microsoft Excel

ERP management systems

Job description

Job Highlights

• Attractive performance bonus, medical coverage, and fixed monthly allowances.

• Great exposure to global non-ferrous metal trading, international supply chains, and customs processes.

• Stable, structured, and collaborative working environment within an established international trading firm.

About the Company

We are a leading international trading firm specializing in non-ferrous metals with a strong regional presence across Asia. Backed by a solid global network, we deliver high-quality industrial materials and end-to-end supply chain solutions to diverse manufacturing sectors.

About the Job

This position plays a key operational role in driving our regional sales execution and supply chain efficiency. You will oversee the complete order-to-delivery workflow, managing client accounts, customs compliance, and inventory tracking to ensure seamless business operations.

Key Responsibilities

• Manage end-to-end sales orders, from preparing quotations and processing customer purchase orders to issuing final invoices.

• Coordinate with suppliers, warehouses, and logistics providers to arrange local deliveries and monitor material lead times.

• Handle import and export shipping documentation, including bills of lading, packing lists, commercial invoices, and customs declarations.

• Track inventory levels, consignment stock, and buffer stocks to optimize stock movement and minimize slow-moving items.

• Monitor metal market price movements and handle compliance requirements, such as pre-shipment inspections and product certifications.

• Monitor outstanding accounts receivable and follow up on client payment schedules to maintain healthy cash flow.

Skills & Experience Required

• Diploma or Bachelor’s degree in Business, Supply Chain, Logistics, Commerce, or a related field.

• Minimum 2 to 3 years of hands-on experience in sales administration, order processing, or logistics execution.

• Direct working knowledge of import/export documentation, customs clearance procedures, and inventory management.

• Strong proficiency in Microsoft Excel and ERP management systems.

skills

no additional skills required

qualifications

no additional qualifications required

education

Associate Degree/Diploma