Sales Operations Administrator

Randstad Malaysia; Bandar Puncak Alam; On-site; MYR 28,000 - 39,000; Full time

Job summary

Randstad Malaysia is seeking a diligent assistant coordinator to handle order processing and shipping coordination, connecting client requests with overseas factories to ensure smooth machine delivery.

The role is fully internal, with no field sales or cold calling. Candidates should have strong written communication, basic MS Word/Excel skills, careful attention to numbers, and a willingness to learn machinery terms and import procedures. Daily commuting with own transport is required.

Qualifications

• Strong written skills for business emails and paperwork.
• Basic skills in Microsoft Word and Excel.
• Good attention to detail with numbers and documents.
• Willingness to learn machinery terms and import procedures.
• Own transport to travel to our workplace daily.

Responsibilities

• Prepare quotations, invoices, and sales contracts from technical specs.
• Track ocean shipments, customs papers, and delivery dates with logistics partners.
• Coordinate orders between overseas factory teams and local clients.
• Maintain order files, sales records, and daily email correspondence.
• Help internal technical teams with daily administrative work.

Skills

Strong written communication

Attention to detail

Willingness to learn machinery terms

Own transport

Education

Associate degree/diploma

Tools

Microsoft Word

Microsoft Excel

Job description

Job Highlights

• Strong company stability.

• Learn international trade, B2B contracts, and import logistics.

• Fully internal role with zero field sales or cold calling.

About the Company

We are a subsidiary of a major global industrial machinery group. We supply high-precision manufacturing equipment to top factories across Malaysia.

About the Job

This role handles order processing and shipping coordination. You will connect client requests with our overseas factories to ensure smooth machine delivery.

Key Responsibilities

• Prepare quotations, invoices, and sales contracts from technical specs.

• Track ocean shipments, customs papers, and delivery dates with logistics partners.

• Coordinate orders between overseas factory teams and local clients.

• Maintain order files, sales records, and daily email correspondence.

• Help internal technical teams with daily administrative work.

Skills & Experience Required

• Strong written skills for business emails and paperwork.

• Basic skills in Microsoft Word and Excel.

• Good attention to detail with numbers and documents.

• Willingness to learn machinery terms and import procedures.

• Own transport to travel to our workplace daily.

skills

no additional skills required

qualifications

no additional qualifications required

education

Associate Degree/Diploma