Sales Administrator (Property Development)

Kumpulan Lebar Daun; Selangor; On-site; MYR 36,000 - 48,000; Full time

Job summary

Kumpulan Lebar Daun is seeking a meticulous Sales Administrator to support our Sales & Marketing team in daily property sales administration. The role requires maintaining accurate documentation, coordinating purchaser matters, and monitoring transactions from booking through to SPA execution.

The ideal candidate has 2–3 years of relevant experience in property development or real estate, strong MS Office skills, and good English and Bahasa Malaysia communication. Fresh graduates are welcome.

Qualifications

• Degree in Business Administration, Marketing, Property Management or related discipline.
• 2–3 years of sales administration experience, preferably in property development or real estate.
• Familiarity with SPA documentation and end-financing processes.
• Proficient in MS Office (Excel, Word, PowerPoint).
• Strong written and spoken English and Bahasa Malaysia.
• Detail-oriented, well-organised, able to handle multiple tasks.
• Fresh graduates may be considered.

Responsibilities

• Handle and maintain sales documentation, including Sales Forms, purchaser records, booking documents, amendments and cancellations.
• Update purchaser, unit, pricing, discount and sales information.
• Maintain records of SPA-signed, booked and cancelled units.
• Coordinate with purchasers, Sales Executives, Credit Dept, solicitors and banks on documents and financing matters.
• Monitor SPA preparation, signing and related documentation to ensure timely completion.
• Follow up on booking fees, downpayments and other required purchaser documentation.
• Prepare and maintain daily, weekly and monthly sales reports, inventory reports and sales status updates.
• Maintain proper filing and document control for physical and digital sales records.
• Assist with commission, referral reward and other sales-related administrative documentation.
• Provide general administrative and operational support to the Sales & Marketing Department.
• Perform other sales administration and marketing duties as assigned by Head of Sales & Marketing or Management.

Skills

MS Office Suite

Communication skills

Bilingual English & Bahasa Malaysia

Property sales knowledge

Education

Bachelor's degree in Business Administration / Marketing / Property Management

Tools

MS Office Suite (Excel, Word, PowerPoint)

Job description

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Sales Administrator (Property Development)

We are seeking a detail-oriented and proactive Sales Administrator to support our Sales & Marketing Department in the day-to-day administration of property sales.

The successful candidate will be responsible for maintaining accurate sales documentation, coordinating purchaser matters, monitoring sales transactions and ensuring smooth administrative processes from booking through to the execution of the Sale & Purchase Agreement (SPA).

Job Summary

We are seeking a detail-oriented and proactive Sales Administrator to support our Sales & Marketing Department in the day-to-day administration of property sales.

The successful candidate will be responsible for maintaining accurate sales documentation, coordinating purchaser matters, monitoring sales transactions and ensuring smooth administrative processes from booking through to the execution of the Sale & Purchase Agreement (SPA).

Key Responsibilities

• Handle and maintain sales documentation, including Sales Forms, purchaser records, booking documents, amendments and cancellations.
• Ensure purchaser, unit, pricing, discount and sales information is accurately recorded and updated.
• Maintain up-to-date records of available, reserved, booked, SPA-signed and cancelled units.
• Coordinate with purchasers, Sales Executives, Credit Department, solicitors and panel banks on documentation and financing matters.
• Monitor SPA preparation, signing and related documentation to ensure timely completion.
• Follow up on booking fees, downpayments and other required purchaser documentation.
• Prepare and maintain daily, weekly and monthly sales reports, inventory reports and sales status updates.
• Maintain proper filing and document control for physical and digital sales records.
• Assist with commission, referral reward and other sales-related administrative documentation.
• Handle purchaser correspondence and requests for changes to purchaser or property details.
• Ensure all sales administration processes comply with company SOPs, policies and internal control requirements.
• Provide general administrative and operational support to the Sales & Marketing Department.
• Perform other sales administration and marketing duties as assigned by the Head of Sales & Marketing or Management.

Requirements

• Degree in Business Administration, Marketing, Property Management or a related discipline.
• Preferably 2–3 years of relevant experience in sales administration, preferably within the property development or real estate industry.
• Familiarity with property sales processes, SPA documentation and end-financing procedures will be an advantage.
• Proficient in Microsoft Office, particularly Excel, Word and PowerPoint.
• Good written and verbal communication skills in English and Bahasa Malaysia.
• Strong attention to detail with good organisational and documentation skills.
• Able to manage multiple tasks, meet deadlines and follow up independently.
• Responsible, systematic and comfortable working in a fast-paced sales environment.
• Fresh graduates with relevant qualifications and strong administrative capabilities may also be considered.

Join our Sales & Marketing team and play an important role in supporting the successful delivery of our property developments.