Sales Admin Executive

Gaya Kuasa Sdn Bhd; Kuala Lumpur; On-site; MYR 56,000 - 89,000; Full time

Job summary

Gaya Kuasa Sdn Bhd in Malaysia seeks an experienced Sales Administration and Credit Control Specialist to oversee SPA, loan agreements, monitoring collections, and vacant possession processes. You will prepare sales reports for management and ensure accurate purchaser data.

The role requires strong MS Office skills (especially Excel), experience with MHUB/JWP, and the ability to build robust filing SOPs, coordinate with solicitors and bankers, and meet tight deadlines, including weekends when

Qualifications

• Diploma or Bachelor's in Business Administration or related field.
• At least 3 years of experience in sales administration in the property development industry.
• Proficient in Microsoft Office, especially Excel.
• Growth mindset with long-term career development.
• Ability to connect data across multiple sources (MHUB, JWP, HIMS, emails).
• Independent, self-motivated with good leadership and communication skills.
• Willing to work on weekends and possess own transport.

Responsibilities

• Oversee sales administration and credit control, including SPA, loan agreements, monitoring collections, and VP.
• Prepare and maintain sales reports for management insights.
• Implement and manage filing system for purchaser documents.
• Review and improve SOPs for sales administration and credit control.
• Ensure compliance with property development regulations, including HDA.
• Update purchaser information in Road Runner and MHUB systems (SPA dates, solicitor details, loan agreements).
• Manage datasets across MHUB, JWP, HIMS, and solicitor/banker listings for purchaser processes.
• Work with large datasets in Excel and Google Sheets for daily monitoring and reporting.
• Communicate with agents, solicitors and bankers daily via Whatsapp, phone and email.

Skills

Diploma / Bachelor in Business Admin

MS Office

Data interpretation

Communication

Time management

Education

Diploma or Bachelor's in Business Administration or related field

Tools

MHUB

JWP portal

Google Sheets

Microsoft Excel

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Candidate must possess at least a Diploma orBachelor's degree in Business Administration, or a related field

At least 3 years of experience in sales administration in the property development industry.

Must have experience using Microsoft Office (especially Excel). Preferred experience using MHUB, JWP portal, Google Sheets.

Possess growth mindset where candidate is keen on upskilling themselves with long term career growth in mind.

Able to connect the dots between data and information across multiple sources (MHUB, JWP, HIMS, emails with solicitor/banker/agent/purchaser).

Independent, self-motivated; have self-integrity & creativity as well as good leadership, critical and communication skills.

Able to accept new scope works, handle stress and meet deadlines.

Able to work onweekendswhen needed.

Possess own transport.

Job Description

Oversee and manage the overall sales administration and credit control functions, including handling Sales and Purchase Agreements (SPA), loan agreements, monitoring collections, progress billings, vacant possession (VP), and the issuance of strata titles.

Prepare and maintain sales reports for management review, providing insights into sales data and supporting decision-making to improve strategies.

Implement and manage a proper filing system for purchaser documents to ensure easy access and organisation.

Continuously review and improve Standard Operating Procedures (SOPs) for sales administration and credit control processes.

Ensure compliance with relevant property development regulations, including the Housing Development Act (HDA).

Supervise the updating of purchaser information in the Road Runner system & Mhub system, including SPA dates, solicitor details, and loan agreements.

Understand, manage and ensure accuracy of datasets across multiple sources, i.e. MHUB, JWP, HIMS, solicitor and banker listings to facilitate purchaser booking, signing, billing and loan process.

Work with large datasets (by project) using Microsoft Excel and Google Sheets. Must be comfortable using Excel and Google Sheets formula to handle data for daily monitoring and reporting.

Ensure all communication with agents, solicitors and bankers via Whatsapp, phone and email are addressed daily.