Senior Executive, Sales Admin

Masteron; Selangor; On-site; MYR 29,000 - 51,000; Full time

Job summary

Jora Malaysia is seeking an experienced Sales Administration professional to process and verify property sales bookings, paperwork, and purchaser records, ensuring accuracy and timely completion.

You will coordinate SPA and loan documentation, monitor project sales status, and liaise with solicitors, banks, and customers to facilitate smooth documentation and loan approvals, supporting multiple departments to meet deadlines.

Qualifications

• Degree or Diploma in Business Administration, Property Management, Real Estate, Marketing or related field.
• Minimum 3-5 years of experience in sales administration within the property development or real estate industry.
• Experience handling SPA documentation, loan documentation, progressive billings, and customer correspondence.
• Experience with other CRM platforms or the INSOFT system is an added advantage.
• Language: English, Bahasa Malaysia and Mandarin is an added advantage.

Responsibilities

• Process and verify property sales bookings, sales documentation and purchaser records.
• Prepare and monitor SPA, loan documentation and related sales documents.
• Monitor project sales status and maintain accurate sales databases and records.
• Ensure all sales transactions are completed accurately and within stipulated timelines.
• Liaise with solicitors, financial institutions, and purchasers to facilitate loan approvals.
• Coordinate closely with Sales, Marketing, Finance, Credit Control, Project and Legal departments.
• Track deadlines related to SPA execution, loan documentation, progressive billing, and property handover processes.
• Coordinate progressive billings and monitor payment collections in collaboration with Finance and Credit Control teams.
• Generate sales performance, booking, cancellation, and collection reports for management review.
• Provide guidance and support to junior sales administration staff as required.

Skills

CRM experience

Documentation handling

English proficiency

Bahasa Malaysia

Mandarin

Education

Degree or Diploma in Business Administration, Property Management, Real Estate, Marketing or related field

Tools

INSOFT system

CRM platforms

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Process and verify property sales bookings, sales documentation and purchaser records.

Prepare and monitor Sale and Purchase Agreements (SPA), loan documentation and related sales documents.

Monitor project sales status and maintain accurate sales databases and records

Ensure all sales transactions are completed accurately and within stipulated timelines.

Liaise with solicitors, financial institutions, and purchasers to facilitate smooth documentation and loan approval processes.

Coordinate closely with Sales, Marketing, Finance, Credit Control, Project and Legal departments.

Ensure compliance with Housing Development Act, property regulations, company policies and statutory requirements.

Track deadlines related to SPA execution, loan documentation, progressive billing, and property handover processes.

Coordinate progressive billings and monitor payment collections in collaboration with Finance and Credit Control teams.

Generate sales performance, booking, cancellation, and collection reports for management review.

Provide guidance and support to junior sales administration staff as required.

Job Requirements:

Degree or Diploma in Business Administration, Property Management, Real Estate, Marketing or related field.

Minimum 3-5 years of experience in sales administration within the property development or real estate industry.

Experience handling SPA documentation, loan documentation, progressive billings, and customer correspondence.

Experience with other CRM platforms or the INSOFT system is an added advantage.

Language: English, Bahasa Malaysia and Mandarin is an added advantage.

2 positions are available and candidate at Executive level are also encouraged to apply.