Sales Administrator

Power Root Marketing; Kuala Lumpur; On-site; MYR 28,000 - 39,000; Full time

Job summary

Power Root Commercial is seeking an organized and detail-oriented candidate to support the Sales Development team in promotion and display verification, auditor administration, expense claims, and reporting. You will ensure documents are complete, accurate, and submitted on time.

The role involves verifying submissions, managing expense claims, coordinating hotel arrangements, and assisting in data-driven reporting.

Qualifications

• Fresh graduates are encouraged to apply.
• Diploma or Degree in Business Administration, Management, Marketing, or a related field.
• Good knowledge of Microsoft Excel and Microsoft Office.
• Careful and accurate when checking documents, photos, and claims.
• Good communication, coordination, and follow-up skills.
• Able to manage multiple tasks and meet deadlines.
• Responsible, organised, and able to work independently.
• Power BI or data analysis knowledge is an added advantage.

Responsibilities

• Verify promotion and permanent display execution.
• Check photos, outlet information, and supporting documents.
• Follow up on missing or incorrect submissions.
• Prepare verified documents for claim processing.
• Track verification progress and claim status.
• Maintain auditor attendance and activity records.
• Coordinate petrol, travel, hotel, and other expense claims.
• Check receipts and supporting documents.
• Arrange hotel bookings for auditors when required.
• Submit documents to Accounts and follow up on outstanding claims.
• Maintain accurate records for promotions, displays, auditors, and claims.
• Prepare regular tracking reports and management summaries.
• Coordinate with Sales, auditors, and Accounts to resolve issues.
• Provide general administrative support to the Sales Development team.
• Support Excel reporting and data management.
• Assist in maintaining dashboards and reports.
• Learn Power BI and basic data analysis through on-the-job training.
• Help improve and automate manual administrative and reporting processes.

Skills

Microsoft Excel

Power BI

Data analysis

Communication skills

Time management

Education

Diploma or Degree in Business Administration, Management, Marketing, or related field

Tools

Microsoft Office

Job description

Power Root Commercial, a proudly Malaysian company, is renowned for its commitment to wellness, value, and high standards through brands like Alicafé, Per’l Café, Ah Huat, and many more.We create beverages that fit every lifestyle—whether at home, in the office, or on the go. With a strong focus on well-being, our R&D center is equipped with advanced capabilities to ensure every product meets the highest nutritional and quality standards.As we continue to expand beyond Malaysian borders, we are driven by a simple philosophy: enjoying life’s small pleasures, one sip at a time.

Job Purpose

To support the Sales Development team in promotion and display verification, auditor administration, expense claims, hotel arrangements, and reporting. The role ensures that all documents are complete, accurate, and submitted on time.

Key Responsibilities

1. Promotion and Display Verification

• Verify promotion and permanent display execution.
• Check photos, outlet information, and supporting documents.
• Follow up on missing or incorrect submissions.
• Prepare verified documents for claim processing.
• Track verification progress and claim status.

2. Auditor and Expense Administration

• Maintain auditor attendance and activity records.
• Coordinate petrol, travel, hotel, and other expense claims.
• Check receipts and supporting documents.
• Arrange hotel bookings for auditors when required.
• Submit documents to Accounts and follow up on outstanding claims.

3. Administration and Reporting

• Maintain accurate records for promotions, displays, auditors, and claims.
• Prepare regular tracking reports and management summaries.
• Coordinate with Sales, auditors, and Accounts to resolve issues.
• Provide general administrative support to the Sales Development team.

4. Data and Process Improvement

• Support Excel reporting and data management.
• Assist in maintaining dashboards and reports.
• Learn Power BI and basic data analysis through on-the-job training.
• Help improve and automate manual administrative and reporting processes.

Qualifications and Skills

• Fresh graduates are encouraged to apply.
• Diploma or Degree in Business Administration, Management, Marketing, or a related field.
• Good knowledge of Microsoft Excel and Microsoft Office.
• Careful and accurate when checking documents, photos, and claims.
• Good communication, coordination, and follow-up skills.
• Able to manage multiple tasks and meet deadlines.
• Responsible, organised, and able to work independently.
• Power BI or data analysis knowledge is an added advantage.

Key Performance Areas

• Accurate and timely verification of promotions and displays.
• Complete and accurate claim documentation.
• Timely processing of auditor expenses and hotel claims.
• Proper maintenance of records and tracking reports.
• Timely follow-up on outstanding documents and claims.
• Continuous improvement of reporting and administrative processes.