Sales & Administration Assistant

FRANKY LAND SDN. BHD.; Kuantan; On-site; MYR 28,000 - 42,000; Full time

Job summary

FRANKY LAND SDN. BHD. in Kuantan is seeking a reliable clerical assistant to support daily office operations. You will perform filing, data entry, document preparation, and correspond with internal departments and suppliers to ensure timely processing of forms and payments.

The role requires strong communication, accuracy, and a proactive attitude. Willingness to work in Kuantan and learn in a fast-paced environment is essential.

Qualifications

• Good communication and interpersonal skills.
• Positive attitude and willingness to learn.

Responsibilities

• Perform routine clerical duties such as filing, photocopying, scanning, printing, and data entry.
• Maintain proper filing systems for departmental documents, records, and correspondence (physical and electronic).
• Assist in preparing documents, sales and rental forms, letters, and inspection reports as instructed.
• Ensure documents are accurately updated, properly labeled, and easily retrievable when required.
• Obtain and compare quotations from suppliers for marketing materials and operational requirements.
• Coordinate with suppliers regarding pricing, product details, and delivery arrangements for marketing-related purchases.
• Prepare Site Requisition Forms (SRF), Purchase Order requests, and payment memo memos, and submit supporting documents for payment processing.
• Coordinate with the Purchasing and Accounts Departments to ensure timely payment arrangements and document approval.
• Assist in coordinating daily administrative matters within the department.
• Liaise with workshop personnel and internal departments for document collection, submission, and follow-ups.
• Handle incoming calls from customers and accurately record customer information and data in the Sales Call Record.

Skills

Good communication

Interpersonal skills

Job description

Perform routine clerical duties such as filing, photocopying, scanning, printing, and data entry.

Maintain proper filing systems for departmental documents, records, and correspondence (physical and electronic).

Assist in preparing documents, sales and rental forms, letters, and inspection reports as instructed.

Ensure documents are accurately updated, properly labeled, and easily retrievable when required.

Obtain and compare quotations from suppliers for marketing materials and operational requirements.

Coordinate with suppliers regarding pricing, product details, and delivery arrangements for marketing-related purchases.

Prepare Site Requisition Forms (SRF), Purchase Order requests, and payment request memos, and submit supporting documents to the Purchasing Department for payment processing.

Coordinate with the Purchasing and Accounts Departments to ensure timely payment arrangements and document approval.

Assist in coordinating daily administrative matters within the department.

Liaise with workshop personnel and internal departments for document collection, submission, and follow-ups.

Handle incoming calls from customers and accurately record customer information and data in the Sales Call Record.

Job Requitrements:

Good communication and interpersonal skills

Possess a positive attitude, willingness to learn, and strong sense of responsibility.

Willing to work in Kuantan

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