Sales Administration

YHI Manufacturing (Malaysia) Sdn Bhd; Malacca City; On-site; MYR 30,000 - 48,000; Full time

Job summary

YHI Manufacturing (Malaysia) Sdn Bhd is seeking a Sales Admin to support the sales team in managing customer orders, documentation, coordination, and daily sales administration activities. Diploma or Degree in business-related fields is preferred, fresh graduates are encouraged to apply, and SAP or ERP experience is advantageous.

Strong communication, organization, and teamwork are essential. You will handle order processing from confirmation to delivery, prepare related documents, coordinate

Qualifications

• Diploma or Degree in Business Administration, Marketing, International Trade, Sales, or a related field.
• Fresh graduates are encouraged to apply.
• Good communication and interpersonal skills.
• Experience with SAP or other ERP systems is an advantage.
• Strong organizational skills and attention to detail.
• Knowledge of sales order processing, invoicing, delivery coordination, or export documentation will be an added advantage.
• Positive attitude, responsible, and able to work independently as well as in a team.

Responsibilities

• Provide administrative support to the sales team and assist with daily sales operations.
• Process and manage customer sales orders from order confirmation to delivery.
• Prepare quotations, invoices, packing lists, purchase orders, and other sales-related documents.
• Coordinate with production, warehouse, logistics, and other internal departments to ensure orders are processed and delivered on time.
• Communicate with customers regarding order status, delivery schedules, documentation, and follow-ups.
• Monitor customer orders and shipment schedules and provide timely updates to the sales team.
• Maintain accurate sales records, customer information, and documentation.
• Assist in preparing sales reports, order summaries, and other administrative reports using Microsoft Excel or SAP.
• Handle filing and maintain proper records of sales documents.
• Assist with customer inquiries and follow up on outstanding matters.
• Perform general administrative duties and other tasks assigned by the Sales Manager or senior team members.

Skills

Communication

Interpersonal skills

Organizational skills

Attention to detail

Education

Diploma or Degree in Business Administration, Marketing, International Trade, Sales, or a related field

Tools

SAP

Job description

We are looking for a Sales Admin to support our sales team in managing customer orders, documentation, coordination, and daily sales administration activities

Key responsibilities

Provide administrative support to the sales team and assist with daily sales operations.

Process and manage customer sales orders from order confirmation to delivery.

Prepare quotations, invoices, packing lists, purchase orders, and other sales-related documents.

Coordinate with production, warehouse, logistics, and other internal departments to ensure orders are processed and delivered on time.

Communicate with customers regarding order status, delivery schedules, documentation, and follow-ups.

Monitor customer orders and shipment schedules and provide timely updates to the sales team.

Maintain accurate sales records, customer information, and documentation.

Assist in preparing sales reports, order summaries, and other administrative reports using Microsoft Excel or SAP.

Handle filing and maintain proper records of sales documents.

Assist with customer inquiries and follow up on outstanding matters.

Perform general administrative duties and other tasks assigned by the Sales Manager or senior team members.

What we're looking for

Diploma or Degree in Business Administration, Marketing, International Trade, Sales, or a related field.

Fresh graduates are encouraged to apply.

Good communication and interpersonal skills.

Experience with SAP or other ERP systems is an advantage.

Strong organizational skills and attention to detail.

Knowledge of sales order processing, invoicing, delivery coordination, or export documentation will be an added advantage.

Positive attitude, responsible, and able to work independently as well as in a team.