Sales Admin & Purchasing Specialist

Gold Leaf Marketing Sdn. Bhd.; Butterworth; On-site; MYR 39,000 - 58,000; Full time

Job summary

Gold Leaf Marketing Sdn. Bhd. is seeking a responsible Sales Admin cum Purchasing & Accounts to support the Sales team in daily administrative operations, purchasing activities, documentation, and basic accounting functions.

The ideal candidate has 3–5 years in Sales Administration, Purchasing or Accounts, strong Excel skills, familiarity with ERP or accounting software, and excellent organization and communication.

Qualifications

• Minimum 3–5 years of relevant working experience in Sales Administration, Purchasing, Accounts, or a related position
• Must have working experience in both Purchasing and Accounts functions
• Good understanding of sales order, purchase order, invoicing, delivery, and payment processes
• Familiar with basic accounting documentation and procedures
• Good knowledge of Microsoft Office, especially Excel
• Experience using accounting software or ERP systems is an advantage
• Good communication and interpersonal skills
• Strong attention to detail and accuracy
• Good organizational and time-management skills
• Able to work independently and handle multiple tasks

Responsibilities

• Provide daily administrative support to the Sales teams
• Prepare and process sales orders, purchase orders, invoices, delivery orders, credit notes, and other sales-related documents
• Follow up on customer orders, deliveries, stock availability, and outstanding issues
• Maintain accurate customer, product, pricing, and sales records
• Assist in preparing sales reports, monthly reports, and sales analysis
• Coordinate with warehouse, logistics, accounts, and customers to ensure smooth order fulfilment
• Prepare and process purchase orders and purchasing documents
• Source quotations from suppliers and compare pricing, terms, and availability
• Liaise with suppliers regarding pricing, orders, delivery schedules, and product availability
• Follow up on purchase orders and ensure timely delivery

Skills

Detail-oriented

Organized

Communication skills

Time-management

Independent worker

Multitasking

Tools

Excel

ERP systems

Job description

Gold Leaf Marketing Sdn. Bhd. is seeking a responsible Sales Admin cum Purchasing & Accounts to support the Sales team in daily administrative operations, purchasing activities, documentation, and basic accounting functions.

The ideal candidate has 3–5 years in Sales Administration, Purchasing or Accounts, strong Excel skills, familiarity with ERP or accounting software, and excellent organization and communication.