Sales Admin & Operations Specialist

hitachi; Kuala Lumpur; On-site; MYR 39,000 - 73,000; Full time

Job summary

HITACHI ASIA (MALAYSIA) SDN. BHD. is seeking a capable Sales Admin professional in Kuala Lumpur to manage orders, invoicing, and vendor coordination. The role involves liaising with suppliers, warehouses, and customers to ensure smooth operations and timely deliveries.

The ideal candidate has a Diploma or Bachelor’s degree, strong Microsoft Office skills, and 5+ years of related experience in a fast-paced environment, preferably in IT software or related fields.

Qualifications

• Diploma / Bachelor's Degree in any field.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook).
• Experience with Enterprise Systems (SAP, Oracle, Workday, etc.).
• Pro-active and enthusiastic team player.
• Must be detail-oriented and well organized.
• More than 5 years' experience in sales admin role and familiar with order processing and invoicing.

Responsibilities

• Handling and generating sales orders, preparing invoices and purchase orders, and vendor registration where applicable.
• Liaison with suppliers, warehouse, and transporters to ensure timely deliveries and SOP compliance.
• Attend to customers' requests or enquiries and filing of documents.
• Provide general office administrative and corporate affairs support including events and office services.
• Collaborate with all departments to standardize internal processes and organize digital records.
• Maintain non-trade vendors and group companies contact data and contracts, updating as needed.
• Attend to customer enquiries and forward to Hitachi Group for actions.
• Perform other ad hoc tasks as assigned.

Skills

Microsoft Office

Detail-oriented

Organized

Team player

Fast-paced environment

Education

Diploma / Bachelor's Degree

Tools

SAP

Oracle

Workday

Job description

HITACHI ASIA (MALAYSIA) SDN. BHD. is seeking a capable Sales Admin professional in Kuala Lumpur to manage orders, invoicing, and vendor coordination. The role involves liaising with suppliers, warehouses, and customers to ensure smooth operations and timely deliveries.

The ideal candidate has a Diploma or Bachelor’s degree, strong Microsoft Office skills, and 5+ years of related experience in a fast-paced environment, preferably in IT software or related fields.