Centralize Admin Executive

hitachi; Kuala Lumpur; On-site; MYR 39,000 - 73,000; Full time

Job summary

HITACHI ASIA (MALAYSIA) SDN. BHD. is seeking a capable Sales Admin professional in Kuala Lumpur to manage orders, invoicing, and vendor coordination. The role involves liaising with suppliers, warehouses, and customers to ensure smooth operations and timely deliveries.

The ideal candidate has a Diploma or Bachelor’s degree, strong Microsoft Office skills, and 5+ years of related experience in a fast-paced environment, preferably in IT software or related fields.

Qualifications

• Diploma / Bachelor's Degree in any field.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook).
• Experience with Enterprise Systems (SAP, Oracle, Workday, etc.).
• Pro-active and enthusiastic team player.
• Must be detail-oriented and well organized.
• More than 5 years' experience in sales admin role and familiar with order processing and invoicing.

Responsibilities

• Handling and generating sales orders, preparing invoices and purchase orders, and vendor registration where applicable.
• Liaison with suppliers, warehouse, and transporters to ensure timely deliveries and SOP compliance.
• Attend to customers' requests or enquiries and filing of documents.
• Provide general office administrative and corporate affairs support including events and office services.
• Collaborate with all departments to standardize internal processes and organize digital records.
• Maintain non-trade vendors and group companies contact data and contracts, updating as needed.
• Attend to customer enquiries and forward to Hitachi Group for actions.
• Perform other ad hoc tasks as assigned.

Skills

Microsoft Office

Detail-oriented

Organized

Team player

Fast-paced environment

Education

Diploma / Bachelor's Degree

Tools

SAP

Oracle

Workday

Job description

Location:

Kuala Lumpur, Malaysia

Job ID:

R0089133

Date Posted:

2025-04-16

Company Name:

HITACHI ASIA (MALAYSIA) SDN. BHD.

Profession (Job Category):

Administration & Facilities

Job Schedule:

Full time

Remote:

No

Job Description:

• Handling and generating sales order, preparing sales invoices and purchase orders, not limited to but including vendor registration and generating sales related reports.
• Liaison with external service providers - suppliers, warehouse, transporters to ensure smooth operation and timely deliveries by complying with the Company's standard operational procedures
• Attending to customers' requests or enquiries and filing of documents.
• Provide general office administrative and corporate affairs support including but not limited to corporate communication and events, group purchasing initiatives, office services, facilities and infrastructure and office tenancy and related matters. To ensure all corporate and admin services are operating smoothly and any issues are resolved on a timely basis.
• Collaborate with all departments to standardize and simplify all internal processes and systems. Organize and maintain digital records systematically to ensure easy reference and tracking.
• Maintaining non-trade vendors and group companies contact database, corporate files and contracts. Any update should be reflected to ensure information is accurate at all times.
• Attend to all customer enquiries and forward to relevant Hitachi Group for further actions.
• Other ad hoc works as assigned from time to time.

Requirements:

• Diploma / Bachelor's Degree in any field of study.
• Proficiency of Microsoft Office (Word, Excel, Powerpoint and Outlook)
• Experience in using Enterprise System (SAP, Oracle, Workday, etc.)
• Pro-active and enthusiastic team player
• Must be detail-oriented and well organized.
• More than 5 years' experience in sales admin role and familiar with order processing and invoicing process, preferably in an IT software environment but not mandatory.
• Must have the ability to prioritize, multi-task and to work in a fast-paced environment.