Sales Admin & Operations Coordinator (Sabah)

Cortina Watch Sdn Bhd; West Coast Division; On-site; MYR 33,000 - 45,000; Full time

Benefits offered by this job

Medical claims

Group H&S and PA insurance

marria

Job summary

Cortina Watch Sdn Bhd is hiring a Sales Admin Coordinator in Kota Kinabalu, Sabah. You will handle daily outlet document submission to head office, invoicing, stock checks on arrival, and coordination of transfers and events. You will support Finance with reports and ensure records are up to date.

Role requires attention to detail for daily tasks, ability to manage multiple documents, and collaboration with sales teams and IT for issue resolution. Local travel to outlets may be involved.

Responsibilities

• Timely submission of outlet documents to head office for processing on daily basis
• Issue invoices, deposit slips, credit notes, purchase orders, goods receipt notes, goods return notes and other documents in system and check accuracy before submitting to Finance Department
• Perform stock in/out when stock arrives
• Prepare and reconcile Daily Stock Balancing Report to WQL system
• Prepare Sales Report, Ageing Report, Brands Sell Out Report and submit to Finance Department for management’s review and approval
• Maintain and update customer database to ensure records are accurate and up to date
• Manage outlet petty cash, such as issuance of petty cash vouchers, disbursements and submit to head office for reimbursements
• Assist Finance Department in quarterly surprise stock take or annual stock take of other outlets as required
• Address technical issues promptly and escalate to IT Department when necessary
• Coordinate and follow up with agents on order status and other product enquiries including verifying product availability, pricing, and delivery schedules
• Arrange courier deliveries on timely basis
• Answer incoming phone calls and daily emails and share with sales team
• Support other multibrands outlets in absence of Sales Admin Coordinators as required

Job description

Cortina Watch Sdn Bhd is hiring a Sales Admin Coordinator in Kota Kinabalu, Sabah. You will handle daily outlet document submission to head office, invoicing, stock checks on arrival, and coordination of transfers and events. You will support Finance with reports and ensure records are up to date.

Role requires attention to detail for daily tasks, ability to manage multiple documents, and collaboration with sales teams and IT for issue resolution. Local travel to outlets may be involved.