Sales Admin & Operations Coordinator

AG STAFFING; Kuala Lumpur; On-site; MYR 28,000 - 50,000; Full time

Job summary

Jora Malaysia is seeking a Sales Admin Executive to provide back-end administration support for operations and the sales & marketing teams in Kuala Lumpur. The role involves liaising with customers on stock availability and order fulfilment, coordinating loading schedules and transportation, and handling orders, quotations, and invoices.

Ideal candidates will have Bahasa Malaysia and English language skills, with at least an SPM or equivalent qualification.

Qualifications

• Candidate must possess at least SPM or equivalent
• Required language(s): Bahasa Malaysia and English
• Fresh graduates are welcome
• Strong communication skills and execution abilities
• Able to work independently and collaboratively in a team environment

Responsibilities

• Provide back-end administration support for operation and sales & marketing team.
• Liaise with customers on stock availability and order fulfilment; reschedule loading by inventory, planning schedule and transportation.
• Confirm orders, including customer information and payment details.
• Prepare quotations and invoices to clients.
• Proceed to issue orders and follow up deliveries.
• Tally DO with Purchase Order and Invoice to supplier.
• Handle and coordinate customer documents upon goods delivery.
• Liaise with customers or sales on goods returns and ensure documentation is aligned.
• Prepare project files for awarded projects.
• Monitor stock levels and manage inventory.
• Communicate with internal and external parties on administrative matters.
• Ad hoc duties as required

Skills

Strong communication

Execution ability

Team collaboration

Education

SPM or equivalent

Job description

Jora Malaysia is seeking a Sales Admin Executive to provide back-end administration support for operations and the sales & marketing teams in Kuala Lumpur. The role involves liaising with customers on stock availability and order fulfilment, coordinating loading schedules and transportation, and handling orders, quotations, and invoices.

Ideal candidates will have Bahasa Malaysia and English language skills, with at least an SPM or equivalent qualification.