Sales Admin Executive (Property)

Private Advertiser; West Coast Division; On-site; MYR 36,000 - 48,000; Full time

Job summary

Private Advertiser is seeking a detail-oriented Sales Admin Executive to support property sales administration and SPA processes. The role focuses on managing sales documentation, coordinating SPA matters, and maintaining purchaser records to ensure smooth administrative operations throughout the sale process.

Responsibilities include handling day-to-day admin duties, processing booking and registration documents, maintaining purchaser databases, and liaising with solicitors to prepare and

Qualifications

• Good communication and coordination skills
• Proficient in Microsoft Word and Excel
• Meticulous, organized, and able to work independently
• Able to manage multiple tasks and meet deadlines

Responsibilities

• Handle day-to-day sales administrative duties and maintain proper sales records and documentation.
• Process property booking forms, reservation forms and purchaser registration documents.
• Maintain and update purchaser databases, unit availability records and sales progress reports.
• Monitor booking status, purchaser details, payment records and outstanding documentation.
• Coordinate with solicitors on the preparation and execution of Sale and Purchase Agreements (SPA).

Skills

Communication skills

Coordination

Microsoft Word

Microsoft Excel

Multitasking

Independent work

Education

Diploma or Degree in Business Administration/Property Management/Real Estate

Tools

Microsoft Office

Job description

We are looking for a detail-oriented and responsible Sales Admin Executive to support our property sales administration and Sale and Purchase Agreement (SPA) processes. The successful candidate will be responsible for managing sales documentation, coordinating SPA matters, maintaining purchaser records and ensuring smooth administrative operations throughout the property sales and purchase process.

Key responsibilities

Handle day-to-day sales administrative duties and maintain proper sales records and documentation.

Process property booking forms, reservation forms and purchaser registration documents.

Maintain and update purchaser databases, unit availability records and sales progress reports.

Monitor booking status, purchaser details, payment records and outstanding documentation.

Assist the sales and marketing team with administrative support and sales-related documentation.

Coordinate with appointed solicitors on the preparation, issuance and execution of Sale and Purchase Agreements (SPA).

Follow up with purchasers and solicitors regarding SPA documentation, signing arrangements and outstanding requirements.

Monitor SPA signing status, stamping and relevant submission timelines.

Serve as an administrative point of contact for purchasers regarding sales documentation and SPA-related arrangements.

Prepare sales reports, correspondence, letters and other administrative documents.

About you

Diploma or Degree in Business Administration, Property Management, Real Estate, or a related field.

Preferably 2–4 years of working experience in sales administration, property development or the real estate industry.

Experience handling SPA documentation and coordinating with solicitors will be an added advantage.

Familiarity with property sales procedures, purchaser documentation and SPA processes.

Good communication and coordination skills, with the ability to liaise professionally with purchasers and external parties.

Proficient in Microsoft Office, particularly Microsoft Word and Excel.

Meticulous, organized, responsible and able to work independently.

Able to manage multiple tasks and meet deadlines.