Sales Admin Executive (Property Development)

Exal Malaysia Sdn Bhd; Kuching; On-site; MYR 36,000 - 60,000; Full time

Job summary

Exal Malaysia Sdn Bhd is hiring for a Sales Administration role in Kuching. You will handle daily paperwork for property transactions, prepare booking forms and sales agreements, and coordinate with purchasers, banks, solicitors and internal teams to move deals forward.

Ideal candidates have a diploma/degree in business, marketing or property-related fields, with 1–3 years of sales admin experience (fresh grads welcome).

Qualifications

• Diploma/degree in business, marketing or related field.
• 1–3 years sales administration experience, preferably property.
• Fresh graduates welcome with strong organisational skills.
• Familiarity with property booking, loan applications and SPA docs is a plus.
• Proficient in Excel; good communication and coordination.

Responsibilities

• Handle daily sales administration and documentation for property transactions.
• Prepare booking forms, sales agreements and related docs.
• Coordinate with purchasers, bankers, solicitors and internal teams on sales documentation and loan applications.
• Monitor booking status, loan approvals, SPA signing and payments.
• Follow up on outstanding documents, payments and other sales-related matters.
• Maintain purchaser records, sales reports and transaction updates.
• Work closely with the Sales team to ensure smooth processing of property sales.
• Assist with property launches, sales campaigns and customer enquiries when required.
• Ensure sales documentation is properly organised, updated and filed.
• Identify outstanding matters early and follow through until completion.

Skills

Communication skills

Organizational skills

Team coordination

Customer follow-up

Education

Diploma or Degree in Business Administration, Marketing, Property Management or related field

Tools

Microsoft Excel

Job description

• Handle daily sales administration and documentation for property transactions.
• Prepare and process booking forms, sales agreements and related documents.
• Coordinate with purchasers, bankers, solicitors and internal teams on sales documentation and loan applications.
• Monitor booking status, loan approvals, SPA signing and payment progress.
• Follow up on outstanding documents, payments and other sales-related matters.
• Maintain accurate purchaser records, sales reports and transaction updates.
• Work closely with the Sales team to ensure smooth processing of property sales.
• Assist with property launches, sales campaigns and customer enquiries when required.
• Ensure sales documentation is properly organised, updated and filed.
• Identify outstanding matters early and follow through until completion.

Requirements

• Diploma or Degree in Business Administration, Marketing, Property Management or related field.
• 1–3 years of experience in sales administration, preferably in property development or real estate.
• Fresh graduates with strong organisational skills are encouraged to apply.
• Familiarity with property booking, loan applications and SPA documentation is an advantage.
• Proficient in Microsoft Office, particularly Excel.
• Good communication and coordination skills.
• Meticulous, organised and able to manage multiple tasks and deadlines.
• Proactive in following up with customers and relevant stakeholders.
• Responsible, dependable and willing to learn.

We are looking for someone who doesn’t just process paperwork — you keep things organised, follow through on outstanding matters and help ensure every property transaction moves forward smoothly.

Why Join EXAL Malaysia?