Executive, Sales Administration & Coordinator

Sime Darby Property; Selangor; On-site; MYR 42,000 - 66,000; Full time

Job summary

Sime Darby Property is seeking a capable Administrative, Reporting and Coordination Support to assist the Head of Sales (HOS) and Integrated Development (ID) Sales Department, ensuring smooth operations and cross-functional collaboration.

You will coordinate meetings, prepare reports and presentations, conduct market research, track performance, and support documentation and approvals, enabling effective sales activities and timely communications.

Qualifications

• Diploma or Degree in Business Administration, Marketing, or a related field.
• Minimum 2 years' experience in sales administration, coordination, or property sales support.

Responsibilities

• Coordinate meetings, appointments, events, and schedules for the HOS and ID Sales Team.
• Prepare meeting agendas, minutes, and follow up on action items.
• Prepare and analyze reports, presentations, sales data, and documentation required by the HOS.
• Conduct monthly property market research, including new launches, sales performance, competitor activities, rentals, and sales incentives.
• Track and analyze sales team performance, productivity, and contract renewals.
• Manage inter-departmental communications, documentation, and follow-ups on approvals, including IOMs and LOAs.
• Coordinate sales and marketing activities, sales forecasts, results tabulation, and weekly sales reporting.
• Serve as the department coordinator for administrative matters, including document management, vouchers, corporate gifts, stationery, and team support.
• Maintain organized electronic and physical filing systems to ensure accurate record keeping and easy document retrieval.
• Supprt ad hoc assignments and projects as required by the HOS or Management.
• Perform any other duties assigned by Management from time to time.

Skills

Organizational skills

Analytical skills

Communication skills

Education

Diploma or Degree in Business Administration or Marketing

Tools

Excel

PowerPoint

Job description

Provide administrative, reporting, and coordination support to the Head of Sales (HOS) and Integrated Development (ID) Sales Department to ensure efficient sales operations and cross-functional collaboration.

Job Responsibilities

• Coordinate meetings, appointments, events, and schedules for the HOS and ID Sales Team.
• Prepare meeting agendas, minutes, and follow up on action items.
• Prepare and analyze reports, presentations, sales data, and documentation required by the HOS.
• Conduct monthly property market research, including new launches, sales performance, competitor activities, rentals, and sales incentives.
• Track and analyze sales team performance, productivity, and contract renewals.
• Manage inter-departmental communications, documentation, and follow-ups on approvals, including IOMs and LOAs.
• Coordinate sales and marketing activities, sales forecasts, results tabulation, and weekly sales reporting.
• Serve as the department coordinator for administrative matters, including document management, vouchers, corporate gifts, stationery, and team support.
• Maintain organized electronic and physical filing systems to ensure accurate record keeping and easy document retrieval.
• Supprt ad hoc assignments and projects as required by the HOS or Management.
• Perform any other duties assigned by Management from time to time.

Education/Professional Qualification

• Diploma or Degree in Business Administration, Marketing, or a related field.

Professional Experience

• Minimum 2 years' experience in sales administration, coordination, or property sales support.
• Proficient in Microsoft Office, especially Excel and PowerPoint.
• Strong organizational, analytical, and communication skills.
• Ability to multitask, maintain confidentiality, and work independently.
• Property development or real estate industry experience is an added advantage.