Sales Admin Executive / Officer – Medical Supplies

DDL Medical Supplies Sdn. Bhd.; Sarawak; Hybrid; MYR 24,000 - 25,000; Full time

Benefits offered by this job

13th-month bonus

Outpatient medical claim

Fully paid professional training

Monthly travel allowance

Job summary

DDL Medical Supplies Sdn Bhd is seeking a proactive Junior Sales & Operations Administrator to support daily order fulfillment, inventory tracking, and administrative operations.

Working directly with the Founder & Director, you will help maintain a smooth medical supply chain, ranging from POs to tender submissions, while developing skills via company-sponsored training.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Commerce, Logistics, or related fields.
• Fresh graduates are encouraged to apply.
• English and Bahasa Malaysia proficiency; Mandarin a plus for supplier communication.
• Valid Class D driving license and own vehicle for local errands.

Responsibilities

• Process POs, generate DOs and invoices using Zoho Inventory and trackers.
• Maintain digital and physical sales records for accounting.
• Coordinate courier shipments and local hand-deliveries when needed.
• Track inventory, batches, expiry, and assist urgent orders.
• Assist with government tender submissions and regulatory filings.

Skills

Attention to detail

Proactive

Independent work

Education

Diploma/Bachelor’s in Business Admin / Commerce / Logistics

Tools

Zoho Inventory

SQL

AutoCount

Microsoft Excel

Google Sheets

Job description

Sales Admin Executive / Officer – Medical Supplies

DDL Medical Supplies Sdn Bhd is a trusted medical device distributor and Authorised Representative (AR) based in Kuching, Sarawak. We specialize in bringing advanced surgical equipment, diagnostic consumables, and specialty recovery products to hospitals and labs across Malaysia. We cultivate a collaborative, flexible, and growth-focused working environment where every team member is supported to succeed.

ROLE OVERVIEW

We are seeking a proactive, detail-oriented Junior Sales & Operations Administrator to support our daily order fulfillment, inventory tracking, and administrative operations. Working directly alongside the Founder & Director, you will play a crucial role in keeping our medical supply chain running smoothly.

KEY RESPONSIBILITIES

• Order & Inventory Processing: Accurately process customer Purchase Orders (POs), generate Delivery Orders (DOs) and Invoices using Zoho Inventory and internal trackers.
• Accounting & Admin Filing: Maintain organized digital and physical records of sales documents, receipts, and expense reports to assist our remote accounting team.
• Logistics & Dispatch: Coordinate courier shipments and handle occasional local hand-deliveries of urgent small medical items or official documents within Kuching.
• Inventory Tracking: Monitor incoming stock, manage batch/expiry records, and assist with urgent order fulfillment.
• Career Upskilling: Receive hands-on mentorship and company-sponsored training to assist with government tender submissions (ePerolehan) and Medical Device Authority (MDA) regulatory filings.

REQUIREMENTS & QUALIFICATIONS

• Qualification: Diploma or Bachelor’s Degree in Business Administration, Commerce, Logistics, Supply Chain, or related fields (Fresh graduates are encouraged to apply!).
• Software Skills: Basic-to-intermediate proficiency in Microsoft Excel or Google Sheets. Familiarity with Zoho Inventory, SQL, or AutoCount is a plus.
• Languages: Good written and spoken English and Bahasa Malaysia (Mandarin fluency is an added advantage for supplier communication).
• Transport: Must possess a valid Class D driving license and own vehicle for local administrative errands/dispatch (fully covered by a fixed monthly allowance).
• Personal Attributes: High attention to detail, strong sense of responsibility, proactive, and able to work independently.

REMUNERATION & WORKING HOURS

• Working Hours: Monday – Friday, 9:00 AM – 5:00 PM (35 hours/week) with flexible WFH capabilities.
• Starting Package (Probation): RM 1,800 Basic + RM 200 Fixed Travel Allowance = RM 2,000 Gross Take-Home Pay.
• Confirmed Package (Post 6-Month Probation): Guaranteed 5% Basic Salary Increment to RM 1,890 + RM 200 Travel Allowance = RM 2,090 Gross Take-Home Pay.
• Annual Bonus: Guaranteed 13th-Month Salary upon completion of 1 year of service.
• Statutory Contributions: Full EPF (13%), SOCSO, and EIS coverage provided.
• Additional Benefits: Outpatient medical claim allocation and fully paid professional training.