Sales Admin Executive (Fresh Graduates Are Welcome)

SANY Group; Petaling Jaya; On-site; MYR 36,000 - 58,000; Full time

Job summary

SANY Group in Malaysia is seeking an organized Sales Admin to support daily sales operations in the heavy equipment sector. Fresh graduates are welcome to apply, with responsibilities spanning inquiries, quotations, orders, contracts, POs and invoices to ensure a smooth customer experience.

You will coordinate with sales, warehouse and logistics teams, maintain CRM data, prepare reports and assist dealer management, including trips to East Malaysia when required.

Qualifications

• Bachelor’s degree required or equivalent
• 1–2 years in sales admin/support preferred
• Fresh graduates welcome to apply
• Strong organizational and communication skills

Responsibilities

• Support sales team with inquiries, quotations, orders, contracts, POs and invoices
• Manage sales documentation and ensure accurate CRM data entry
• Coordinate end-to-end order process including tracking, shipment schedules and changes
• Liaise with warehouse and logistics teams for timely order fulfillment
• Handle customer inquiries and concerns professionally
• Prepare sales reports and presentations
• Coordinate meetings, site visits and internal sales activities
• Monitor inventory with warehouse team for product availability
• Maintain documentation and ensure policy compliance
• Assist dealer management including business trips to East Malaysia when needed

Skills

Organizational skills

Attention to detail

Communication skills

Customer service

Education

Bachelor’s Degree in Business Administration, Sales, Marketing or related field

Tools

CRM software

Job description

We’re looking for an organized, detail-oriented and customer-focused Sales Admin to join our growing team in the heavy equipment industry.

Fresh graduate looking for your first career opportunity? We’d love to hear from you!

As a Sales Admin, you’ll work closely with our sales, warehouse and logistics teamsto support daily sales operations, coordinate orders and ensure a smooth and professional experience for our customers and dealers.

If you’re eager to learn, enjoy working with people and want to build valuable experience in a growing industry, this could be the opportunity for you!

Key Responsibilities:

• Support the sales team with customer inquiries, quotations, orders, contracts, POs and invoices.
• Manage sales documentation and ensure accurate CRM data entry and customer records.
• Coordinate the end-to-end order process, including order tracking, shipment schedules, changes and cancellations.
• Liaise with warehouse and logistics teams to ensure timely order fulfillment.
• Handle customer inquiries and concerns professionally and efficiently.
• Prepare sales reports, presentations and other administrative documents.
• Coordinate meetings, customer site visits and internal sales activities.
• Work closely with the warehouse team on inventory monitoring, stock allocation and product availability.
• Maintain proper documentation and ensure compliance with company policies and requirements.
• Support dealer management activities,including business trips to East Malaysiawhen required.

Requirement:

• Bachelor’s Degree in Business Administration, Sales, Marketing or a related field.
• 1–2 years of experience in sales administration, sales support or a similar role is preferred.
• Fresh graduates are welcome to apply.
• Strong organizational skills and attention to detail.
• Good communication and customer service skills.
• Experience in the heavy equipment industry is an advantage.
• Ability to communicate in Chinese is preferred (due to business customers need).
• Willingness to travel to East Malaysia when required.