Sales Admin Executive

SYARIKAT NANG HIN TRADING SDN.BHD.; Puchong; On-site; MYR 39,000 - 56,000; Full time

Job summary

SYARIKAT NANG HIN TRADING SDN.BHD. in Malaysia is seeking a detail-oriented Sales Admin Executive to support daily sales and operational workflows, including processing orders, issuing invoices and delivery orders, and documenting all transactions.

The ideal candidate will coordinate between sales, warehouse and finance, maintain accurate records, prepare reports, and respond to customer inquiries with professionalism. Fresh graduates with strong organizational skills are encouraged to apply.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Marketing or related field preferred.
• 1–2 years of experience in sales support, sales coordination, or administrative roles.
• Fresh graduates with strong organizational and communication skills are encouraged to apply.
• Proficient in Microsoft Office applications, especially Excel, Word, and Outlook.
• Experience with ERP systems or sales management software is an advantage.
• Excellent organizational and multitasking abilities with strong attention to detail.
• Good communication and interpersonal skills in English and Bahasa Malaysia and Chinese.
• Able to work independently while collaborating with cross-functional teams.
• Positive attitude, proactive mindset, and strong customer service orientation.
• SQL skill is required.

Responsibilities

• Coordinate and process customer orders, quotations, invoices, and delivery documentation accurately.
• Support the sales team by preparing reports, presentations, and sales-related documents.
• Act as a liaison between customers, the sales team, warehouse, and logistics departments to ensure timely order fulfillment.
• Respond to customer inquiries regarding products, order status, and delivery schedules.
• Maintain accurate customer records, sales data, and filing systems.
• Monitor order progress and follow up on pending deliveries or customer requests.
• Assist with inventory coordination and communicate stock availability to the sales team.
• Prepare regular sales reports and assist in analyzing sales performance.
• Schedule meetings, coordinate appointments, and provide general administrative support to the sales department.
• Perform other duties and projects assigned by management.

Skills

MS Excel

Word

Outlook

Fluent English

Bahasa Malaysia

Chinese

Independent worker

Cross-functional collaboration

Attention to detail

SQL

Education

Diploma or Bachelor's Degree in Business Administration/Marketing or related

Tools

ERP systems

Sales management software

Job description

We are looking for a detail-oriented and organised Sales Admin Executive to support the daily sales and operational workflow of the company. This role is responsible for processing sales orders, issuing invoices and delivery orders, and ensuring accurate documentation of all sales transactions. The ideal candidate is efficient, systematic, and able to coordinate smoothly between sales, warehouse, and finance teams.

Key Responsibilities

• Coordinate and process customer orders, quotations, invoices, and delivery documentation accurately.
• Support the sales team by preparing reports, presentations, and sales-related documents.
• Act as a liaison between customers, the sales team, warehouse, and logistics departments to ensure timely order fulfillment.
• Respond to customer inquiries regarding products, order status, and delivery schedules.
• Maintain accurate customer records, sales data, and filing systems.
• Monitor order progress and follow up on pending deliveries or customer requests.
• Assist with inventory coordination and communicate stock availability to the sales team.
• Prepare regular sales reports and assist in analyzing sales performance.
• Schedule meetings, coordinate appointments, and provide general administrative support to the sales department.
• Perform other duties and projects assigned by management.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Marketing, or a related field is preferred.
• Minimum 1–2 years of experience in sales support, sales coordination, or administrative roles.
• Fresh graduates with strong organizational and communication skills are encouraged to apply.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Experience with ERP systems or sales management software is an advantage.
• Excellent organizational and multitasking abilities with strong attention to detail.
• Good communication and interpersonal skills in English and Bahasa Malaysia and Chinese.
• Able to work independently while collaborating effectively with cross-functional teams.
• Positive attitude, proactive mindset, and strong customer service orientation.
• SQL skill is required.

About us

SYARIKAT NANG HIN TRADING SDN.BHD. is a professional trading company committed to delivering quality products and exceptional service to our valued clients. With a strong foundation built on trust, reliability, and customer-centric values, we have established ourselves as a reputable business partner in the region. Our team comprises dedicated professionals who are passionate about excellence and continuous improvement. We foster an inclusive and collaborative work environment where every team member contributes to our collective success. Our vision is to be a leading trading company known for our integrity, innovation, and outstanding customer relationships.