SALES ADMIN CLERK

Topaire Sales & Services Sdn Bhd; Kuala Lumpur; On-site; MYR 28,000 - 39,000; Full time

Job summary

Topaire Sales & Services Sdn Bhd is seeking a Sales Admin support to assist in inventory control and handle administrative tasks including processing stock receipts, sales orders, invoicing, and documentation. You will liaise with warehouse, logistics, accounts and sales teams to ensure accurate data and smooth operations.

Requirements include a minimum of 2 years in sales administration or related field, proficiency in MS Office, good English and Malay language skills, and familiarity with

Qualifications

• Minimum SPM / STPM / Diploma / Advanced or Higher Diploma in any field.
• At least 2 years of relevant working experience in sales administration, order processing, logistics or related field.
• Fresh graduates are welcome to apply.
• Experience with AutoCount Accounting system is an added advantage.

Responsibilities

• Process sales orders, delivery orders, invoices and related documents.
• Enter and update customer sales orders into AutoCount accounting system.
• Maintain accurate and up-to-date customer and sales records.
• Follow up on outstanding sales orders and delivery status.
• Coordinate with the warehouse, logistics, accounts and sales teams to ensure smooth order processing.
• Check sales documents for accuracy before submission for processing.
• Prepare and send the daily stock balance report to all relevant Sales Personnel via email to provide up-to-date stock availability information.
• Respond to and handle online customer enquiries as required.
• Prepare, organize and maintain sales-related documents and records.
• Ensure proper filing of purchase orders, invoices, delivery orders.
• Assist with document retrieval for management, audit and internal checking purposes.
• Ensure proper filing and documentation of Goods Received Notes (GRN), Stock Issue Notes, Delivery Orders and other inventory-related documents.

Skills

MS Office

Inventory control

English & BM proficiency

Education

SPM/STPM/Diploma or Advanced/Higher Diploma

Tools

AutoCount

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

To provide administrative support to the Sales Admin. Department and assist in inventory control, including the accurate processing and recording of stock receiving and stock issuing transactions, sales orders, documentation, invoicing, and related administrative tasks are processed accurately and efficiently.

Key responsibilities

• Process sales orders, delivery order, invoices and related documents.
• Enter and update customer sales order into the company's AutoCount accounting system.
• Maintain accurate and up-to-date customer and sales records.
• Follow up on outstanding sales orders and delivery status.
• Coordinate with the warehouse, logistics, accounts and sales teams to ensure smooth order processing.
• Check sales documents for accuracy before submission for processing.
• Prepare and send the daily stock balance report to all relevant Sales Personnel via email to provide up-to-date stock availability information.
• Respond to and handle online customer enquiries as required.

Documentation & Filing

• Prepare, organize and maintain sales-related documents and records.
• Ensure proper filing of purchase orders, invoices, delivery orders.
• Assist with document retrieval for management, audit and internal checking purposes.
• Ensure proper filing and documentation of Goods Received Notes (GRN), Stock Issue Notes, Delivery Orders and other inventory-related documents.

About you

• Minimum SPM / STPM / Diploma / Advanced or Higher Diploma in any field
• At least 2 years of relevant working experience in sales administration, order processing, logistics or a related field
• Fresh graduates are welcome to apply
• Experience with an AutoCount Accounting system will be an added advantage
• Proficient in Microsoft Office, especially Outlook and Excel
• Good command of English and Bahasa Malaysia, both written and spoken