Sales Admin Assistant

Kubota Malaysia Sdn. Bhd.; Subang Jaya; On-site; MYR 39,000 - 58,000; Full time

Job summary

Kubota Malaysia Sdn Bhd is seeking a Sales Administration Assistant to support the Sales Department by handling tractor registration documentation, orders and invoicing. The successful candidate will coordinate insurance, road tax, and vehicle registrations, while maintaining accuracy across multiple tasks.

Proficiency in Excel and strong communication are essential. Diploma/degree in Business Administration or related field is required, with 1–3 years of relevant experience preferred.

Qualifications

• Diploma/Degree in Business Administration or related field.
• 1–3 years of relevant experience preferred.
• Experience with JPJ/PUSPAKOM or vehicle registration processes is an advantage.
• Good Microsoft Office skills, especially Excel.
• Organised, detail-oriented and able to manage multiple tasks.
• Good communication and follow-up skills.

Responsibilities

• Manage tractor PUSPAKOM inspection and JPJ registration documentation.
• Coordinate insurance and road tax matters.
• Prepare Purchase Orders and sales invoices.
• Monitor sales orders, stock movements and accessories.
• Prepare invoices, Delivery Notes and other sales documentation.
• Coordinate tractor registration and handover documents with Sales personnel.
• Provide general administrative support to the Sales Department and branches.

Skills

Administrative skills

Communication

Multitasking

Detail-oriented

Microsoft Excel

Vehicle registration

Education

Diploma/Degree in Business Administration

Job description

Managing tractor PUSPAKOM inspection and JPJ registration documentation.

Coordinating insurance and road tax matters.

Preparing Purchase Orders and sales invoices.

Monitoring sales orders, stock movements and accessories.

Preparing invoices, Delivery Notes and other sales documentation.

Coordinating tractor registration and handover documents with Sales personnel.

Providing general administrative support to the Sales Department and branches.

Diploma/Degree in Business Administration or related field.

1–3 years of relevant experience preferred.

Experience with JPJ/PUSPAKOM or vehicle registration processes is an advantage.

Good Microsoft Office skills, especially Excel.

Organised, detail-oriented and able to manage multiple tasks.

Good communication and follow-up skills.

KMSB is the exclusive distributor of Kubota brand vehicles and diesel engines for Malaysia, Singapore and Brunei. The main products it distributes are tractors, rice combine harvesters, rice transplanters, mini excavators, generators, compressors, and other industrial equipment. Incorporated in the year 1968, the Company started off as Pan Malaysian Agricultural Machinery Sdn Bhd (PMAM), manufacturing power tillers and diesel engines in the Batu Tiga, Shah Alam assembly plant. As the Company grew and became a part of Pernas Sime Darby, the name Kubota Agricultural Machinery Sdn Bhd was subsequently employed in year 1977, before it was rebranded to Sime Kubota Sdn Bhd in 1996. In 2019, Kubota Corporation acquired a majority share of KMSB from Sime Darby Industrial, renaming it to Kubota Malaysia Sdn Bhd. The Company has become one of the key players in the supply of machineries for the agricultural and industrial sector in Malaysia, through the supply of tractors, rice combine harvesters, rice transplanters, mini excavators, generators, compressors, and other industrial equipment. All Kubota brand machines distributed by KMSB are imported from Kubota Corporation, Japan, which is an international brand leader with market penetration in over 130 countries.

KMSB is the exclusive distributor of Kubota brand vehicles and diesel engines for Malaysia, Singapore and Brunei. The main products it distributes are tractors, rice combine harvesters, rice transplanters, mini excavators, generators, compressors, and other industrial equipment. Incorporated in the year 1968, the Company started off as Pan Malaysian Agricultural Machinery Sdn Bhd (PMAM), manufacturing power tillers and diesel engines in the Batu Tiga, Shah Alam assembly plant. As the Company grew and became a part of Pernas Sime Darby, the name Kubota Agricultural Machinery Sdn Bhd was subsequently employed in year 1977, before it was rebranded to Sime Kubota Sdn Bhd in 1996. In 2019, Kubota Corporation acquired a majority share of KMSB from Sime Darby Industrial, renaming it to Kubota Malaysia Sdn Bhd. The Company has become one of the key players in the supply of machineries for the agricultural and industrial sector in Malaysia, through the supply of tractors, rice combine harvesters, rice transplanters, mini excavators, generators, compressors, and other industrial equipment. All Kubota brand machines distributed by KMSB are imported from Kubota Corporation, Japan, which is an international brand leader with market penetration in over 130 countries.

What can I earn as Sales Administration Assistant