Sales Admin Coordinator - Invoices, Docs & Compliance

Kubota Malaysia Sdn. Bhd.; Subang Jaya; On-site; MYR 39,000 - 58,000; Full time

Job summary

Kubota Malaysia Sdn Bhd is seeking a Sales Administration Assistant to support the Sales Department by handling tractor registration documentation, orders and invoicing. The successful candidate will coordinate insurance, road tax, and vehicle registrations, while maintaining accuracy across multiple tasks.

Proficiency in Excel and strong communication are essential. Diploma/degree in Business Administration or related field is required, with 1–3 years of relevant experience preferred.

Qualifications

• Diploma/Degree in Business Administration or related field.
• 1–3 years of relevant experience preferred.
• Experience with JPJ/PUSPAKOM or vehicle registration processes is an advantage.
• Good Microsoft Office skills, especially Excel.
• Organised, detail-oriented and able to manage multiple tasks.
• Good communication and follow-up skills.

Responsibilities

• Manage tractor PUSPAKOM inspection and JPJ registration documentation.
• Coordinate insurance and road tax matters.
• Prepare Purchase Orders and sales invoices.
• Monitor sales orders, stock movements and accessories.
• Prepare invoices, Delivery Notes and other sales documentation.
• Coordinate tractor registration and handover documents with Sales personnel.
• Provide general administrative support to the Sales Department and branches.

Skills

Administrative skills

Communication

Multitasking

Detail-oriented

Microsoft Excel

Vehicle registration

Education

Diploma/Degree in Business Administration

Job description

Kubota Malaysia Sdn Bhd is seeking a Sales Administration Assistant to support the Sales Department by handling tractor registration documentation, orders and invoicing. The successful candidate will coordinate insurance, road tax, and vehicle registrations, while maintaining accuracy across multiple tasks.

Proficiency in Excel and strong communication are essential. Diploma/degree in Business Administration or related field is required, with 1–3 years of relevant experience preferred.