Sales Admin (5 days work)

Mygift Universal; Selangor; On-site; MYR 28,000 - 45,000; Full time

Job summary

Jora Malaysia is seeking a diligent Sales Administrator to support the sales fulfillment process. You will work with customer service and logistics to ensure orders are documented accurately and delivered on time.

Primary duties include processing orders, preparing invoices, coordinating delivery arrangements, and maintaining precise customer files. Fresh graduates are welcome to apply, with strong Microsoft Office skills and excellent communication expected.

Qualifications

• Fresh graduates are welcome to apply.
• Proficiency in Microsoft Office.
• Strong time-management skills with the ability to handle multiple delivery schedules and paperwork deadlines.
• Clear verbal and written communication between customer service, warehousing, and drivers.
• Highly meticulous when matching numbers, addresses, and customer requirements on documentation.

Responsibilities

• Process sales orders, prepare invoices, generate delivery orders and maintain customer files.
• Coordinate delivery arrangements with internal logistics teams or external couriers.
• Cross-check order details and shipping addresses prior to dispatch.
• Monitor delivery schedules and update the team on shipment statuses or delays.
• Update the sales database and inventory system with processed orders and deliveries.

Skills

Time management

Communication

Attention to detail

Multi-tasking

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

As our Sales Administrator, your primary role is to act as the backbone of our sales fulfillment process. You will work side-by-side with our Customer Service Assistants, taking charge of essential documentation and paperwork. You will also serve as the key bridge between sales and logistics by coordinating delivery arrangements to ensure our customers receive their orders accurately and on time.

Key Responsibilities

• Documentation & Paperwork Support: Assist customer service assistants by processing sales orders, preparing invoices, generating delivery orders (DO), and maintaining accurate customer files.

• Delivery Coordination: Liaise with internal logistics teams or external courier/transport providers to arrange, schedule, and track shipments and deliveries.

• Order Verification: Cross-check order details and shipping addresses to minimize documentation errors prior to dispatch.

• Status Updates: Monitor delivery schedules and proactively update the customer service team regarding shipment statuses or potential delays.

• Data Entry: Accurately update the sales database and inventory systems with newly processed orders and completed deliveries.

Required Qualifications & Skills

• Experience: Fresh graduate are welcome apply

• Computer Skills: Proficiency in Microsoft Office

• Organizational Mastery: Strong time-management skills with the ability to handle multiple delivery schedules and paperwork deadlines simultaneously

• Communication: Clear verbal and written communication skills to coordinate effectively between customer service, warehousing, and drivers.

• Detail-Oriented: Highly meticulous when matching numbers, addresses, and customer requirements on legal or company documentation.