Sales Administrator

QL Ansan Poultry Farm; Padang Serai; On-site; MYR 42,000 - 66,000; Full time

Job summary

Jora Malaysia is seeking a capable Sales Support and Admin Associate to keep customer databases, sales data, and reports accurate while coordinating with Operations, Logistics, Finance, QA/QC and other teams. The role requires strong organizational skills and a proactive attitude.

You will manage daily sales department activities, prepare minutes of meetings, assist in proposals and presentations, and ensure timely responses to inquiries in a fast-paced, collaborative environment with attention

Qualifications

• Minimum 3 years in sales support, coordination, or administrative roles.
• Degree or diploma in business administration, sales, marketing, or related field.
• Proficient in Microsoft Office; familiar with ERP or sales systems.
• Strong organizational, coordination and multitasking skills.
• Excellent communication and interpersonal abilities.
• Detail-oriented with high data accuracy.
• Able to work independently with minimum supervision.
• Team player with good customer service orientation.
• Adaptable in a fast-paced environment.

Responsibilities

• Maintain accurate and up-to-date records for customer databases, sales data, accounts receivable, and marketing activities.
• Support the sales team by coordinating with Operations, Logistics, Finance, QA/QC, and other departments on sales-related matters.
• Oversee daily administrative and operational activities of the sales department.
• Coordinate communication between Local and HQ Sales, Marketing, Trade Marketing, Business Development, and E-Commerce teams.
• Prepare daily, weekly, and monthly sales reports.
• Assist in preparing sales proposals, presentations, and supporting documents.
• Schedule meetings, prepare MOM, and follow up on action items.
• Collect and consolidate market information from local sales teams.
• Ensure documentation and organized records of reports, correspondence, emails.
• Handle customer inquiries and follow up professionally.
• Support the order entry team in preparing delivery orders, invoices, and related documentation.
• Provide support to Operations/Farm team on stock counts when necessary.

Skills

Microsoft Office

ERP / Sales systems

Organizational skills

Communication

Interpersonal skills

Detail-oriented

Independent work

Teamwork

Problem solving

Customer service

Education

SPM/STPM/Diploma/Degree in Business Administration, Sales, Marketing or related field

Tools

ERP systems

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Maintain accurate and up-to-date records for customer databases, sales data, accounts receivable (AR), and marketing/trade marketing activities.

Support the sales team by coordinating with Operations, Logistics, Finance, QA/QC, and other departments on sales-related matters.

Oversee daily administrative and operational activities of the sales department to ensure efficiency and productivity.

Coordinate communication and activities between Local and HQ Sales, Marketing, Trade Marketing, Business Development, and E-Commerce teams.

Prepare daily, weekly, and monthly reports on sales volume, channel performance, product categories, touch points, trade spending, promotion calendars, and market returns.

Assist in preparing sales proposals, presentations, reports, and supporting documents for the sales team.

Schedule meetings, prepare Minutes of Meeting (MOM), and follow up on action items and progress updates from respective PICs.

Collect, compile, and consolidate market information and updates from local sales teams.

Ensure proper documentation and maintain organized records of reports, correspondence, and email communications.

Handle customer inquiries and follow up on related matters professionally and promptly.

Support the order entry team, when required, in preparing sales delivery orders, invoices, and related documentation.

Provide support to Operations/Farm team on stock counts and other related tasks when necessary.

Job Requirements

SPM, STPM, Diploma, or Degree in Business Administration, Sales, Marketing, or related field.

Minimum 3 years of working experience in sales support, coordination, or administrative roles.

Proficient in Microsoft Office applications and familiar with ERP or sales systems.

Strong organizational, coordination, and multitasking skills.

Good communication and interpersonal abilities.

Detail-oriented with strong accuracy in data handling and reporting.

Proactive, responsible, and able to work independently with minimum supervision.

Strong teamwork and customer service orientation.

Good problem-solving and follow-up skills.

Adaptable and able to work in a fast-paced environment.

Professional attitude with high level of reliability, discipline, and cooperation