Sales Administrator

Fujita Automotive; Kapar; On-site; MYR 36,000 - 58,000; Full time

Job summary

Fujita Automotive is seeking a capable Logistics and Sales Administration professional to handle orders, invoices and delivery documentation in Malaysia. You will coordinate with Sales, Warehouse and Accounts to ensure timely deliveries and accurate records.

The role requires strong Excel skills and the ability to manage multiple tasks in a fast-paced environment. The ideal candidate has a diploma/degree in business, logistics, or supply chain and prior experience in sales administration or

Qualifications

• Diploma or degree in business, logistics, supply chain or related field.
• Experience in sales administration, order processing, logistics or customer service preferred.
• Proficient with invoices, DOs, packing lists, stock, and delivery processes.
• Excellent MS Office skills, especially Excel.
• Detail-oriented, organized, responsible, and able to manage multiple tasks.
• Strong communication and interpersonal skills.
• Ability to liaise with Sales, Accounts, Warehouse, Logistics and customers.
• Independent and deadline-driven.

Responsibilities

• Handle and resolve issues related to sales orders, invoices, DOs and customer requirements.
• Check customer payment status and coordinate with Accounts before releasing orders or deliveries.
• Coordinate delivery schedules with Sales, Warehouse, and Logistics teams.
• Prepare and verify DOs, packing lists, invoices and other delivery documents.
• Check stock availability and coordinate with Warehouse to ensure product availability for delivery.
• Monitor order and delivery status and provide timely updates to Sales.
• Follow up on pending orders, deliveries, stock, and customer requirements.
• Liaise with Sales to coordinate order arrangements and resolve operational issues.
• Coordinate with Warehouse and Logistics to ensure goods are properly prepared, packed and dispatched.
• Monitor and update delivery status until order is completed.
• Handle customer inquiries related to orders, deliveries, invoices and product availability.
• Ensure all sales and delivery documentation is accurate and maintained.
• Prepare regular updates and reports on order, stock and delivery status.
• Perform other duties and administrative tasks as assigned.

Skills

Sales administration

Order processing

Logistics

Customer service

Coordination

Microsoft Office

Excel

Multitasking

Communication

Independence

Education

Diploma/Degree in Business Administration

Diploma/Degree in Logistics

Diploma/Degree in Supply Chain

Tools

Microsoft Excel

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Handle and resolve issues related to sales orders, invoices, Delivery Orders (DO), and customer requirements.

Check customer payment status and coordinate with the Accounts team before releasing orders or deliveries.

Coordinate delivery schedules with the Sales, Warehouse, and Logistics teams.

Prepare and verify Delivery Orders, Packing Lists, invoices, and other delivery documents.

Check stock availability and coordinate with the Warehouse team to ensure products are available for delivery.

Monitor order and delivery status and provide timely updates to the Sales team.

Follow up on pending orders, deliveries, stock availability, and customer requirements.

Liaise closely with the Sales Team to coordinate order arrangements and resolve operational issues.

Coordinate with Warehouse and Logistics teams to ensure goods are properly prepared, packed, and dispatched according to schedule.

Monitor and update delivery status until the order is successfully completed.

Handle customer enquiries related to orders, deliveries, invoices, and product availability.

Ensure all sales and delivery documentation is accurate and properly maintained.

Prepare regular updates and reports on order, stock, and delivery status.

Perform other duties and administrative tasks assigned by Management.

Key Responsibilities

• Handle and resolve issues related to sales orders, invoices, Delivery Orders (DO), and customer requirements.

• Check customer payment status and coordinate with the Accounts team before releasing orders or deliveries.

• Coordinate delivery schedules with the Sales, Warehouse, and Logistics teams.

• Prepare and verify Delivery Orders, Packing Lists, invoices, and other delivery documents.

• Check stock availability and coordinate with the Warehouse team to ensure products are available for delivery.

• Monitor order and delivery status and provide timely updates to the Sales team.

• Follow up on pending orders, deliveries, stock availability, and customer requirements.

• Liaise closely with the Sales Team to coordinate order arrangements and resolve operational issues.

• Coordinate with Warehouse and Logistics teams to ensure goods are properly prepared, packed, and dispatched according to schedule.

• Monitor and update delivery status until the order is successfully completed.

• Handle customer enquiries related to orders, deliveries, invoices, and product availability.

• Ensure all sales and delivery documentation is accurate and properly maintained.

• Prepare regular updates and reports on order, stock, and delivery status.

• Perform other duties and administrative tasks assigned by Management.

Requirements

• Diploma/Degree in Business Administration, Logistics, Supply Chain, or related field.

• Experience in sales administration, order processing, logistics, or customer service is preferred.

• Good understanding of invoices, DO, packing lists, stock, and delivery processes.

• Good coordination and problem-solving skills.

• Proficient in Microsoft Office, especially Excel.

• Detail-oriented, organised, responsible, and able to manage multiple tasks.

• Good communication and interpersonal skills.

• Able to liaise effectively with Sales, Accounts, Warehouse, Logistics, and customers.

• Able to work independently and meet deadlines.