Sales Admin

iMotorbike; Johor; On-site; MYR 36,000 - 48,000; Full time

Job summary

iMotorbike is seeking a diligent Admin Support in Malaysia to back Sales and Purchasing teams. You will prepare reports, update records, manage documents, and coordinate with Operations, Finance, Logistics, and Sales to keep processes running smoothly.

You should be detail-oriented, proficient in Excel, Word, and PowerPoint, with good Malay and English communication. Fresh graduates are welcome to apply, and you will join a growing e-commerce platform in the motor industry.

Qualifications

• Experience in Admin, Sales Admin, Purchasing Admin or related roles; Fresh grads welcome.
• Good organizational skills and attention to detail.
• Comfortable handling documents, reports and data entry.
• Good communication and coordination skills.
• Basic knowledge of Microsoft Office.
• Able to work independently and as part of a team.
• Experience in automotive, e-commerce or related industries is an advantage.
• Good Malay and English skills.

Responsibilities

• Assist the Sales team with daily administrative tasks and reports.
• Support the Purchasing team in motorcycle purchase processes and documentation.
• Prepare and maintain sales and purchase documents such as agreements and invoices.
• Coordinate with Operations, Finance, Logistics, and Sales to ensure smooth processes.
• Update system records, including motorcycle status and transaction details.
• Assist with customer and seller inquiries and monitor documentation progress.
• Support daily reporting and administrative activities.
• Ensure all processes follow company procedures and guidelines.

Skills

Organizational skills

Communication skills

Coordination

MS Office

Teamwork

Fresh graduates welcome

Tools

Microsoft Office

Job description

iMotorbike is Southeast Asia's pioneering e-commerce platform for buying and selling pre-owned motorcycles.iMotorbike offers a fast, secure, and hassle-free online experience with 170 inspection checkpoints, a 100% money-back guarantee return policy, warranty, nationwide delivery, and a bundle of finance, road tax, and insurance.We are headquartered in Singapore and have a growing presence in Malaysia and Vietnam. Our mission is to address four pain points associated with buying and selling pre-owned motorcycles: reliability, transparency, market fragmentation, and time consumption.

For more information please visit: https://www.imotorbike.com

Qualifications

• Assist the Sales team with daily administrative tasks, including preparing reports, updating records, and managing documents.
• Support the Purchasing team in managing motorcycle purchase processes and related documentation.
• Prepare and maintain sales and purchase documents such as agreements, invoices, and records.
• Coordinate with internal teams (Operations, Finance, Logistics, and Sales) to ensure smooth processes.
• Update and maintain system records, including motorcycle status and transaction details.
• Support the sales team in smooth documentation, loan processing, insurance renewal, and vehicle delivery, while maintaining accurate records and customer satisfaction.
• Assist with customer and seller-related inquiries when required.
• Monitor documentation progress and follow up on pending tasks.
• Support daily reporting and administrative activities.
• Ensure all processes follow company procedures and guidelines.

Requirement:

• Experience in Admin, Sales Admin, Purchasing Admin, or related roles. Fresh Grads is welcomed.
• Good organizational skills and attention to detail.
• Comfortable handling documents, reports, and data entry.
• Good communication and coordination skills.
• Basic knowledge of Microsoft Office (Excel, Word, PowerPoint).
• Able to work independently and as part of a team.
• Positive attitude and willingness to learn.
• Experience in automotive, e-commerce, or related industries is an advantage.
• Good at Malay and English