Sales Admin

PROFESSIONAL TESTING SERVICES SDN.BHD; Gelang Patah; On-site; MYR 36,000 - 51,000; Full time

Job summary

PROFESSIONAL TESTING SERVICES SDN.BHD in Malaysia is seeking a detail-oriented Document Control Clerk to support our laboratory documentation processes. You will collect, verify, and file documents, and ensure accurate handover to accounts and customers.

Responsibilities include maintaining the Document Management System, reconciling reports with purchase/sales orders, coordinating couriered reports, and liaising with clients.

Qualifications

• SPM/Certificate/ Diploma in Business Administration, Records Management, or related field.
• Minimum 1-2 years of experience in document control, administration, or records management.
• ISO standards knowledge (e.g., ISO 9001 document control procedures) is preferred.
• Proficient in organizing, filing, and maintaining electronic and physical documents.
• Ability to identify inconsistencies or errors in documentation.
• Strong communication and interpersonal skills.
• Proficiency in MS Office.

Responsibilities

• Collect and tally completed documents against work orders and quotations.
• Upload checked documents to the Document Management System.
• Reconcile reports, POs and SOs; hand over to Accounts for invoicing.
• Monitor outstanding jobs and follow up with Test Department to close jobs promptly.
• Verify customer payment status with Accounts Receivable before delivering reports.
• File hard copies properly and dispose of retained documents per retention policy.
• Create new client details in the Document Management System.
• Arrange courier service to dispatch reports.
• Liaise with clients for report handover.

Skills

Attention to detail

Communication skills

Interpersonal skills

Analytical mindset

MS Office proficiency

Documentation management

Education

Business Administration Diploma

Records Management Certification

Tools

Document Management System

Job description

Collect/ gather completed documents, check/ tally against work order and quotation.

Upload checked/ completed documents onto Document Management System.

Reconcile reports, customer Purchase Order and Sales Order against completed jobs and handover to Account Department for invoicing.

Monitor outstanding jobs and follow up with Test Department on pending report to close the jobs promptly.

Work closely with Account Receivable to verify customer payment status before deliver the reports to customers.

File the hard copy documents in a proper way and dispose hardcopy documents that have exceeded the Company's prevalent Document Retention Period.

Create new client details in Document Management System.

Arrange courier service to dispatch report.

Liaise with clients for reports handover.

Required Skills and Qualifications:

SPM/ Certificate/ Diploma in Business Administration, Records Management, or related field.

Minimum 1-2 years of experience in document control, administration, or records management.

ISO standards knowledge (e.g., ISO 9001 document control procedures) is preferred.

Proficient in organizing, filing, and maintaining electronic and physical documents.

Ability to identify inconsistencies or errors in documentation.

Strong communication and interpersonal skills.

Proficiency in MS Office.

Analytical mindset with attention to details.

Unlock job insights

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?
• Which of the following languages are you fluent in?
• Are you willing to undergo a pre-employment background check?
• How much notice are you required to give your current employer?

Science & Research 51-100 employees

The Company is a test laboratory specializing in fast, reliable and accurate testing of metal since 1985. We offer a comprehensive selection of tests and inspection services including mechanical tests, chemical and metallographic analysis, corrosion tests, non-destructive tests, welding consultancy & weld inspection, failure analysis, etc. Our facilities in Singapore, Malaysia and Indonesia are accredited to ISO/IEC 17025:2005 by SAC-SINGLAS, SAMM and KAN respectively.

We have gained recognition from the Oil & Gas, Offshore & Marine, Construction, and Manufacturing industries as a leading provider of quick, reliable, and accurate testing of metals.

The Company is a test laboratory specializing in fast, reliable and accurate testing of metal since 1985. We offer a comprehensive selection of tests and inspection services including mechanical tests, chemical and metallographic analysis, corrosion tests, non-destructive tests, welding consultancy & weld inspection, failure analysis, etc. Our facilities in Singapore, Malaysia and Indonesia are accredited to ISO/IEC 17025:2005 by SAC-SINGLAS, SAMM and KAN respectively.

We have gained recognition from the Oil & Gas, Offshore & Marine, Construction, and Manufacturing industries as a leading provider of quick, reliable, and accurate testing of metals.