Document Control Clerk

MFG TECHNOLOGY SDN. BHD.; Hang Tuah Jaya; On-site; MYR 42,000 - 70,000; Full time

Job summary

MFG TECHNOLOGY SDN. BHD. seeks a detail-oriented Document Controller in Malaysia to oversee receipt, dispatch, and standardization of documents and to guide departments on document completeness.

You will manage admin, ISO system documents, engineering drawings, and production materials, ensuring accurate revisions, confidential handling, and timely retrieval. Proficiency in MS Office is required; prior manufacturing experience is a plus.

Qualifications

• Minimum qualification: SPM or equivalent; Diploma in Business Administration, Quality Management, Engineering, or related field is a plus.

Responsibilities

• Receive and dispatch documents; supervise standardization and completeness of document materials.
• Review completeness of documents and guide departments on standardization and completeness.
• Collect, organize, identify, manage, catalog, retrieve, and monitor administrative and ISO/technical documents, drawings, and production materials.
• Plan and coordinate document and information management across departments; monitor document work in all areas.
• Distribute, verify, and monitor external documents; ensure proper co-signing, numbering, and distribution of controlled documents.
• Handle change records, co-signing, review, numbering, distribution, retrieval and destruction during revisions.
• Implement safety measures to protect documents and materials (fire, theft, pest control).
• Ad hoc tasks as assigned by supervisor.

Skills

Document control

MS Excel

Administrative

Record keeping

Confidential handling

Education

SPM or equivalent

Diploma in BA/Quality/Engineering

Tools

MS Office

Job description

Responsible for managing the receipt and dispatch of documents, supervising and inspecting the standardization of document materials, reviewing their completeness, and providing guidance to relevant departments on the standardization and completeness of their document materials.

Responsible for the collection, organization, identification, unified management, cataloging, retrieval, statistics, lending, retention period, and monitoring of the company's administrative documents, ISO system documents, technical documents, engineering drawings, and production materials

Responsible for planning and coordinating the company's document and information management, overseeing, guiding, and inspecting the document and information work of each department.

Distribution, Verification, and Management Monitoring of External Documents.

Supervision and Implementation of Co-signing, Review, Numbering, and Distribution of Controlled Documents.

Change records, co-signing, review, numbering, distribution, retrieval and cancellation, and regular destruction of documents during revisions.

Implement fire prevention, theft prevention, pest control, and other measures to ensure the safety of documents and materials.

Responsible for the numbering, archiving, distribution, retrieval, destruction, and auditing of documents, drawings, inspection specifications, and packaging specifications.

Ad hoc task as assigned by supervisor.

Requirement :

Minimum SPM or equivalent qualification. Certificate or Diploma in Business Administration, Quality Management, Engineering, or a related field will be an added advantage.

Minimum 2 years of working experience in document control, documentation, administration, or a related role, preferably in a manufacturing environment.

Basic knowledge of ISO 9001 and/or IATF 16949 document control requirements will be an added advantage; training will be provided where necessary.

Proficient in Microsoft Office, particularly Microsoft Excel and Word, with good computer and document filing skills.

Detail-oriented, well-organized, and responsible, with the ability to maintain accurate records, control document revisions, and handle confidential information appropriately.