Administration Clerk (Manufacturing)

NAI COMMUNICATION TECHNOLOGY (MALAYSIA) SDN. BHD.; Bayan Lepas; On-site; MYR 33,000 - 56,000; Full time

Job summary

NAI COMMUNICATION TECHNOLOGY (MALAYSIA) SDN. BHD. is seeking an Admin/Document Control assistant to manage and control production documents, ensuring only latest approved revisions are used on the floor.

You will prepare daily and monthly production reports, maintain attendance and manpower records, and support audits and ISO compliance. Fresh graduates are welcome with a positive attitude.

Qualifications

• Minimum educational requirement as stated: SPM/STPM or equivalent.
• Diploma or certificate in related admin fields is an advantage.
• Experience in Document Control or production administration is preferred.

Responsibilities

• Manage and control production documents such as WI, SOPs, drawings, forms, and templates.
• Distribute, collect, scan, file, archive, and retain records accurately.
• Prepare and maintain daily and monthly production reports.
• Maintain attendance, overtime, leave, and manpower records; assist HR onboarding/offboarding.
• Support ISO 9001 / ISO 13485 document control and audit readiness.
• Coordinate with departments on documentation and admin matters; ensure 5S in the workspace.

Skills

Data entry

Data analysis

Communication

Coordination

Teamwork

Education

SPM / STPM or equivalent

Certificate or Diploma in Business Administration / Office Administration / Management / Information Management

Tools

Microsoft Word

Microsoft Excel

Job description

Manage and control production documents, including Work Instructions (WI), SOPs, drawings, forms, templates, and production work orders.

Ensure only the latest approved document revisions are available and used on the production floor.

Handle document distribution, collection, scanning, filing, archiving, and record retention.

Maintain proper document control to ensure all production records are accurate, complete, and traceable.

Support the implementation of document revisions and ensure obsolete documents are properly controlled.

2. Production Data & Reporting

Prepare and maintain daily and monthly production reports.

Collect, update, and maintain production data, including production output, efficiency, and performance records.

Verify production data for accuracy and completeness.

Assist in preparing reports and summaries required by the Production Department and management.

Collect and maintain employee attendance, overtime, leave, and manpower records.

Support monthly attendance reconciliation and ensure records are accurate and updated.

Coordinate with HR on production employee onboarding and offboarding.

Assist with employee information and general welfare administration.

Follow up with relevant departments on attendance and manpower records.

4. Audit & Compliance Support

Support internal, customer, and ISO audits by ensuring production documents and records are complete, accurate, and traceable.

Assist in preparing required documentation and records for audit purposes.

Ensure production documentation is maintained in accordance with applicable company procedures and quality requirements.

Support document control activities related to ISO 9001 / ISO 13485 requirements.

5. Production Administrative Support

Provide general administrative and documentation support to the Production Department.

Assist in maintaining proper filing systems and production records.

Coordinate with Production, HR, QA, and other departments on documentation and administrative matters.

Maintain a clean, organized, and systematic working environment in accordance with 5S requirements.

Perform any other duties and responsibilities assigned by the immediate superior from time to time.

Requirements

Minimum SPM / STPM or equivalent.

Certificate or Diploma in Business Administration, Office Administration, Management, Information Management, or a related field is an added advantage.

Candidates with relevant experience in Document Control (DCC), Production Administration, or manufacturing documentation will be given preference.

Fresh graduates with a positive working attitude and willingness to learn are encouraged to apply.

Computer skills and good knowledge of Microsoft Office, especially Word and Excel.

Good documentation, filing, and record management skills.

Ability to maintain accurate and systematic records.

Good data entry and basic data analysis skills.

Good communication and coordination skills.

Able to work independently and as part of a team.