Safety Admin

SC ENGINEERING PACKING & MACHINERY MOVING SOLUTIONS SDN. BHD; Masai; On-site; MYR 45,000 - 67,000; Full time

Job summary

SC ENGINEERING PACKING & MACHINERY MOVING SOLUTIONS SDN. BHD in Malaysia seeks a Safety Administrator to maintain up-to-date safety records, incidents, inspections, trainings and compliance documentation across the organization.

You will enter data into databases, prepare reports for management, coordinate safety meetings and training, manage PPE inventory, and monitor DOSH/JKKP submissions. The role requires 2 years of experience, strong communication, and the ability to work independently

Qualifications

• 2 years of relevant safety experience is preferred.
• Good interpersonal and communication skills are essential.
• Able to work independently with people at all levels and also collaborate in a team.
• Willingness to travel is required.

Responsibilities

• Maintain accurate safety records, incidents, inspections, trainings and compliance data.
• Enter and maintain safety data in databases and spreadsheets.
• Prepare and generate safety performance reports for management review.
• Coordinate safety meetings, agendas, minutes and records.
• Coordinate safety training sessions, materials, venue and attendance records.
• Manage PPE and safety equipment inventory and distribution.
• Communicate safety information in line with company policies.
• Coordinate safety inspections, documentation and resource planning.
• Track corrective actions from inspections, audits and incidents until completion.
• Organize electronic and physical safety files and keep DOSH/JKKP documents up to date.

Skills

Interpersonal skills

Communication skills

Teamwork

Independent work

Willing to travel

Job description

Maintain accurate and up-to-date records related to safety activities, incidents, inspections, training sessions, and other safety matters.

Enter and maintain safety-related data in databases, spreadsheets, and other tracking systems.

Prepare and generate reports on safety performance, incidents, inspections, training, and compliance for management review.

Handle routine correspondence and communication related to safety matters with internal departments, employees, contractors, and external parties.

Coordinate safety meetings, including scheduling meetings, preparing agendas, recording meeting minutes, and maintaining relevant records.

Coordinate safety training sessions, including scheduling, training materials, venue arrangements, and participant attendance records.

Manage safety equipment and supplies, including ordering, stock monitoring, inventory records, and distribution.

Communicate safety-related information, notices, and requirements to employees in accordance with company safety policies and procedures.

Coordinate safety inspections by preparing the required documentation, arranging schedules, and ensuring the necessary resources are available.

Track, monitor, and follow up on corrective actions arising from safety inspections, audits, incidents, and investigations until completion.

Organize and maintain electronic and physical files for safety records, reports, permits, certificates, training documents, inspection records, and compliance documentation.

Monitor and track compliance with applicable occupational safety and health requirements, company policies, and procedures.

Maintain and update records and documentation required by DOSH / JKKP (Department of Occupational Safety and Health).

Coordinate and prepare relevant DOSH/JKKP submissions, notifications, correspondence, forms, records, and supporting documents as required.

Maintain records of DOSH/JKKP inspections, notices, corrective actions, certificates, registrations, and compliance requirements.

Coordinate with the relevant departments, consultants, contractors, and DOSH/JKKP on safety-related documentation and follow-up matters.

Manage the distribution, issuance, replacement, and tracking of personal protective equipment (PPE).

Monitor safety-related licenses, certificates, permits, inspections, and renewal dates to ensure they remain valid and up to date.

Perform general administrative duties, including answering calls, responding to emails, preparing documents, and providing administrative support for safety matters.

Perform any other duties as assigned by Management

Requirements

• Preferably 2 years of relevant experience
• Good interpersonal and communication skills
• Able to work independently with people at all levels and at the same time work well in a team
• Willing to travel

About the company

Engineering & Project Management Services 11-50 employees

We provide one stop logistics solutions, specialised in project cargo logistics and wooden crate manufacturing. We believe in reliability over convenience and accomplishing our tasks on time. We view safety and customer’s needs as our top priority and strive to ensure that our customers have a peace of mind engaging our services.

We are currently setting up a new factory and hope to have talented individuals like yourself to join our team. We offer attractive salary packages and training as well. Look forward to your application and joining us in our journey of growth!