Remote Finance & Admin Specialist | Payroll & Payments

ORTUSWAVE SDN. BHD.; Johor Bahru; Remote; MYR 45,000 - 75,000; Full time

Job summary

ORTUSWAVE SDN. BHD. is seeking a reliable Finance & Admin Executive to support day-to-day finance and administrative operations in a growing cross-border business.

This full-time remote role is based in Malaysia and involves collaboration with external accountants, auditors, tax advisors, and service providers. You will manage accounts payable/receivable, invoicing, payroll coordination, month-end tasks, and basic reporting.

Qualifications

• Diploma or bachelor's degree in Accounting, Finance, Business Administration or related field.
• 2–3 years of relevant finance/admin experience.
• Experience with accounts payable/receivable, payments, and bank reconciliations.
• Familiarity with Xero, QuickBooks, SQL Accounting, AutoCount, Zoho Books.
• Proficient in Excel or Google Sheets.
• Fluent in English, Chinese/Mandarin and Bahasa Malaysia.

Responsibilities

• Manage day-to-day finance operations including accounts payable, accounts receivable, invoicing, payments and collections.
• Prepare customer invoices and monitor outstanding balances.
• Review supplier invoices and arrange supplier payments per internal approvals.
• Maintain accurate payment and bank records and supporting documents.
• Perform regular bank reconciliations and assist with month-end closing.
• Prepare and maintain basic financial reports, cash flow information, and other management reports.
• Coordinate with multiple entities, bank accounts and currencies.
• Prepare payroll information and arrange monthly salary payments.
• Coordinate with external accounting firms on bookkeeping, tax matters and statutory reporting.
• Assist auditors and prepare documents for annual audit and financial statements.

Skills

Communication skills

Time management

Multitasking

Independent work

Attention to detail

Education

Diploma or Bachelor's degree in Accounting/Finance/Business Administration

Tools

Xero

QuickBooks

SQL Accounting

AutoCount

Zoho Books

Job description

ORTUSWAVE SDN. BHD. is seeking a reliable Finance & Admin Executive to support day-to-day finance and administrative operations in a growing cross-border business.

This full-time remote role is based in Malaysia and involves collaboration with external accountants, auditors, tax advisors, and service providers. You will manage accounts payable/receivable, invoicing, payroll coordination, month-end tasks, and basic reporting.