Admin & Finance Specialist (Malaysia)

Smartsalary; Kuala Lumpur; On-site; MYR 39,000 - 67,000; Full time

Benefits offered by this job

Paid annual leave

Medical benefits

EPF/SOCSO/EIS contributions

Monthly team activities

Annual overseas company gathering

Job summary

SmartSalary is seeking a detail‑oriented administrator to keep our Malaysia team running smoothly across office administration, routine finance support and HR coordination. You will work directly with the local team lead, with support from headquarters and external accounting, tax and payroll service providers.

The role involves handling invoices, payroll coordination with providers, recruitment support, record keeping, and coordinating with Mandarin‑speaking management to ensure accurate,

Qualifications

• Bachelor’s degree or higher in Accounting, Finance, Business Administration, HR or related field.
• 2–4 years of experience in administration, finance support or business operations.
• HR or payroll coordination experience is an advantage.
• Working proficiency in Mandarin and English.

Responsibilities

• Office administration: Manage day-to-day office matters, purchasing and asset records; coordinate suppliers, quotations, tenancy docs, utilities and maintenance.
• Routine finance support: Organisation of invoices, expense claims and payment requests; prepare payment documents and maintain records; assist with basic reconciliations.
• Finance documentation and coordination: Follow up on customer billing, receivables and supplier invoices; prepare monthly documents and coordinate with HQ and external providers.
• Recruitment coordination: Support job posting, CV screening, interview scheduling and onboarding arrangements.
• HR administration: Maintain employee records, contracts, attendance and leave; handle onboarding and offboarding documents and probation follow‑up.
• Payroll coordination: Collect and check attendance, salary changes; coordinate with payroll providers on documents and follow up for statutory contributions.
• Records and follow‑through: Keep records organised and confidential; report progress and issues to team lead.

Skills

Mandarin & English proficiency

Organisational skills

Attention to detail

Independent worker

Education

Bachelor's degree or higher in Accounting/Finance/Business Administration/HR

Tools

Excel

Office tools

Job description

SmartSalary is seeking a detail‑oriented administrator to keep our Malaysia team running smoothly across office administration, routine finance support and HR coordination. You will work directly with the local team lead, with support from headquarters and external accounting, tax and payroll service providers.

The role involves handling invoices, payroll coordination with providers, recruitment support, record keeping, and coordinating with Mandarin‑speaking management to ensure accurate,