Remote Administrative & Project Coordinator (East Malaysia)

Monroe Consulting Group; Sabah; On-site; MYR 36,000 - 60,000; Full time

Job summary

Monroe Consulting Group is partnering with an international non-profit faith-based organization to hire an Administrative Assistant to support its East Malaysia Project Team in implementing and coordinating program activities.

The role is remote-based, located in East Malaysia, and focuses on administrative, logistical, documentation, reporting, and stakeholder coordination to ensure smooth delivery of training programs and events.

Qualifications

• Bachelor's degree in Social Sciences, Political Science, International Relations, Communications, or related field.
• Minimum 3 years of relevant experience in administration, program coordination, project support, NGO, government, or related environments.
• Experience working with government agencies and/or NGOs preferred.
• Understanding or experience relating to human trafficking and forced labor highly advantageous.
• Strong written and verbal communication skills in English and Bahasa Malaysia.

Responsibilities

• Support planning, coordination, and implementation of project activities, training programs, workshops, and events.
• Coordinate with internal teams, partners, trainers, speakers, and facilitators to ensure smooth project execution.
• Monitor program progress against targets and timelines.
• Support continuous improvement of program processes and activities.
• Build and maintain relationships with government agencies, NGOs, partners, and stakeholders.
• Coordinate meetings, training sessions, workshops, and stakeholder engagements.
• Serve as a key point of contact for internal and external stakeholders.
• Coordinate with trainers, speakers, facilitators, and external resource persons.
• Conduct desktop research related to human trafficking and forced labor.
• Collect, organize, and analyze program data to support monitoring and evaluation.
• Conduct and analyze pre- and post-training assessments.
• Support quarterly and annual reporting, work plans, evaluations, and program updates.
• Maintain accurate and up-to-date program records and databases.
• Prepare meeting minutes, letters, reports, presentations, briefings, and other project documentation.
• Maintain accurate records of program activities, expenditures, outcomes, and supporting documents.
• Support data quality checks and ensure timely updates to program databases.
• Assist with payment requests, expense reports, procurement documentation, and other administrative processes.
• Coordinate logistics for training programs, workshops, meetings, and project activities.
• Support venue arrangements, travel, accommodation, transportation, materials, and equipment requirements.
• Assist with itinerary planning and logistics for staff visits and external stakeholder meetings.
• Liaise with Finance and Administration teams to ensure timely processing of payments and expenses.
• Support program budgeting, procurement, and allocation of resources.
• Monitor program-related expenditure and ensure appropriate documentation.
• Assist in ensuring resources are utilized efficiently within approved budgets.

Skills

Communication skills

Organizational skills

Independent work

Education

Social sciences

Political science

International relations

Communications

Tools

Microsoft Word

Excel

PowerPoint

Job description

Monroe Consulting Group is partnering with an international non-profit faith-based organization to hire an Administrative Assistant to support its East Malaysia Project Team in implementing and coordinating program activities.

The role is remote-based, located in East Malaysia, and focuses on administrative, logistical, documentation, reporting, and stakeholder coordination to ensure smooth delivery of training programs and events.