Receptionist cum Admin Executive

Jobstreet Malaysia; Kuala Lumpur; On-site; MYR 36,000 - 58,000; Full time

Job summary

Prestige Builders Sdn. Bhd. in Kuala Lumpur is seeking a Receptionist cum Admin Executive to join the team. This full-time role balances front-of-house duties with broad administrative support to multiple departments.

You will greet guests, manage calls, maintain the reception area and assist with meetings, documentation and records. English communication is essential, with Malay skills a plus; strong organisational skills are required.

Qualifications

• Proven experience as a receptionist or in a similar customer-facing role.
• Previous experience in an administrative capacity or mixed clerical environment.
• Excellent verbal and written communication skills in English; Bahasa Malaysia advantageous.
• Strong organisational and time management abilities, with the capacity to manage multiple tasks simultaneously.
• Professional telephone etiquette and positive interpersonal skills.
• Proficiency with Microsoft Office applications and experience with office management software.
• Attention to detail and accuracy in record-keeping and data entry.
• Flexibility and willingness to support various departments as needed.
• High level of discretion when handling confidential information.
• A proactive approach to problem-solving and a customer service mindset.

Responsibilities

• Greet and welcome visitors, clients and partners, maintaining a professional and courteous demeanour at all times.
• Manage and operate the telephone system, directing calls to appropriate departments and taking accurate messages.
• Maintain the reception area, ensuring it remains clean, organised and presents a positive image of the company.
• Process incoming and outgoing correspondence, including mail distribution and document handling.
• Manage office supplies and equipment, maintaining inventory levels and placing orders as needed.
• Provide administrative support to various departments, including scheduling meetings, preparing documents and maintaining records.
• Assist with data entry, filing and database management tasks.
• Coordinate reception coverage and manage visitor logs and sign-in procedures.
• Support event organisation and office administration activities as required.
• Liaise with external vendors, contractors, service providers and government authorities.

Skills

Reception

Customer-facing

Organization

Time management

Communication (English)

Interpersonal skills

Data entry

Telephone etiquette

Problem solving

Tools

Microsoft Office

Office management software

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

PRESTIGE BUILDERS SDN. BHD. is a dynamic construction and development company committed to delivering exceptional building projects and services across Malaysia. With a strong reputation for quality workmanship and professional service delivery, we pride ourselves on maintaining high standards in all aspects of our business. Our team-focused culture emphasises collaboration, reliability and attention to detail, creating an environment where dedicated professionals can thrive and contribute to meaningful projects.

About the role

We are seeking a detail-oriented and customer-focused Receptionist cum Admin Executive to join our team at our Kuala Lumpur office. This is a full-time position that plays a vital role in creating a professional first impression for our clients, partners and visitors. As the primary point of contact for our organisation, you will be responsible for managing front-of-house operations whilst providing comprehensive administrative support to various departments. This role requires someone who can seamlessly balance reception duties with broader administrative responsibilities, ensuring smooth daily operations and contributing to the overall efficiency of our office.

Key responsibilities

Greet and welcome visitors, clients and partners, maintaining a professional and courteous demeanour at all times

Manage and operate the telephone system, directing calls to appropriate departments and taking accurate messages

Maintain the reception area, ensuring it remains clean, organised and presents a positive image of the company

Process incoming and outgoing correspondence, including mail distribution and document handling

Manage office supplies and equipment, maintaining inventory levels and placing orders as needed

Provide administrative support to various departments, including scheduling meetings, preparing documents and maintaining records

Assist with data entry, filing and database management tasks

Coordinate reception coverage and manage visitor logs and sign-in procedures

Support event organisation and office administration activities as required

Liaise with external vendors, contractors, service providers and government authorities.

What we’re looking for

Proven experience as a receptionist or in a similar customer-facing role

Previous experience in an administrative capacity or mixed clerical environment

Excellent verbal and written communication skills in English; proficiency in Bahasa Malaysia is advantageous

Strong organisational and time management abilities, with the capacity to manage multiple tasks simultaneously

Professional telephone etiquette and positive interpersonal skills

Proficiency with Microsoft Office applications and experience with office management software

Attention to detail and accuracy in record-keeping and data entry

Flexibility and willingness to support various departments as needed

High level of discretion when handling confidential information

A proactive approach to problem-solving and a customer service mindset

What we offer

At PRESTIGE BUILDERS SDN. BHD., we value our employees and are committed to creating a supportive and professional workplace. We offer a competitive salary package commensurate with experience and qualifications. Additional benefits include opportunities for professional development and career progression within a growing organisation. We maintain a collaborative team environment where your contributions are recognised and appreciated. Our office operates during standard business hours, providing work-life balance and predictability in your schedule. We encourage open communication and provide support to help you succeed in your role.