Receptionist cum Admin Assistant

Finbond Heavy Machinery; Selangor; On-site; MYR 27,000 - 45,000; Full time

Benefits offered by this job

Competitive salary

Flexible hours

5-day work week

Birthday leave

Medical & insurance

OTJ training

Career advancement

Job summary

Finbond Heavy Machinery in Puchong is seeking a professional receptionist to greet guests, manage calls, and support daily administrative tasks. You will maintain the front desk, coordinate meetings, and assist multiple departments with essential office duties.

The ideal candidate will have a SPM/Certificate or Diploma and previous front desk experience, with strong English and Bahasa Malaysia communication skills, a proactive attitude, and a team-oriented approach.

Qualifications

• Experience in receptionist/front desk role is preferred.
• Strong communication and organizational skills.
• Professional, courteous, and customer-focused demeanor.

Responsibilities

• Greet and welcome visitors in a professional and courteous manner.
• Answer, screen, and forward phone calls; ensure messages reach appropriate staff promptly.
• Provide information in-person, by phone, or email to visitors and staff.
• Maintain and tidy the reception area.
• Manage diaries and book meetings; coordinate schedules and rooms.
• Receive and distribute mail, deliveries, and courier packages.
• Monitor visitor logs and issue visitor badges as needed.
• Assist with day-to-day administrative tasks and support various departments.
• Prepare, edit, and format documents, reports, and presentations.

Skills

Customer service

Multitasking

Communication

Interpersonal skills

Education

SPM / Certificate or Diploma

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Finbond Heavy Machinery – Puchong New Village

Greet and welcome visitors or guests in a professional and courteous manner.

Answering, screening, forwarding phone calls and ensuring messages are passed to the appropriate staff members on timely basis.

Provide basic and accurate information in-person and via phone/email, as well as walk in visitors or guests.

Managing and upkeep of reception area.

Diary management and management of meeting rooms. Schedule meetings, appointments, and manage calendars.

Receive and distribute mail, deliveries, and courier packages.

Monitor visitor logs and visitor badges as needed.

Assist with day-to-day administrative tasks and support various departments.

Prepare, edit, and format documents, reports, and presentations.

Maintain and update office records, filing systems, and contact lists.

Manage office supplies and inventory; place orders when necessary.

Coordinate office maintenance and liaise with vendors/service providers.

Assist in organizing company events, meetings, and travel arrangements.

Carry out other related tasks as assigned by supervisors or managers.

Perform any additional duties as and when requested by the management.

Requirements

Candidate must possess at least a SPM, Certificate/Diploma in any field.

Preferably with proven work experience as a receptionist, front desk representative, or in a similar role.

Required languages- English and Bahasa Malaysia.

Responsible, meticulous, good working attitude, and interpersonal skills.

Strong organizational and multitasking abilities.

Ability to manage sensitive and confidential information with professionalism.

A team player with a pleasant personality.

Willing to work in Puchong.

BENEFITS & PERKS:

• Competitive salary package with annual performance bonus and yearly salary increment.
• Flexible working hours - adjust your reporting time for better work-life balance.
• 5-day work week, Monday to Friday only.
• Birthday Leave - enjoy your special day with an extra paid leave.
• Optical & Dental Benefits - because your well-being matters to us.
• Comprehensive medical & insurance coverage, including Group Hospitalization and Personal Accident insurance.
• OTJ training & learning opportunities to support your professional growth.
• Career advancement opportunities with clear development pathways.