Receptionist / Office Administrator

AEI Capital; Kuala Lumpur; On-site; MYR 28,000 - 40,000; Full time

Job summary

Jora Malaysia seeks a professional Receptionist / Office Administrator to manage the front desk and support daily office operations at Bank Rakyat Bangsar LRT station, Kuala Lumpur. You will greet visitors, handle calls, coordinate meetings, and assist with administrative tasks to keep the office running smoothly.

Ideal candidates are organized, presentable, with 1–3 years in similar roles and fluent in English and Bahasa Malaysia; additional languages are a plus.

Qualifications

• Min SPM/STPM/ Diploma or relevant qualification in Office Admin/Secretarial field.
• 1–3 years in reception, front desk or office admin roles.
• Fluent in English and Bahasa Malaysia; other languages a plus.

Responsibilities

• Manage front desk and reception professionally at all times.
• Greet visitors and handle calls, directing to appropriate personnel.
• Coordinate meetings, rooms, and visitor registrations.
• Oversee mail, courier and deliveries and track supplies.
• Maintain filing systems and administrative records for easy retrieval.
• Support day-to-day office operations and project-related admin tasks.

Skills

Fluent in English

Bahasa Malaysia

Excellent communication

AI tools familiarity

Education

SPM / STPM / Diploma

Tools

Microsoft Office

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

About the role

Please include a RECENT PH0T0 with your CV/application.

We are looking for a professional, presentable and highly organised Receptionist / Office Administrator to manage our front desk and support the smooth day-to-day operations of the Office & Administration function.

Location: Bank Rakyat Bangsar LRT station, Kuala Lumpur.

Key responsibilities

• Manage the front desk and reception area professionally at all times.
• Greet and attend to scheduled visitors, guests and external parties in a warm and professional manner.
• Handle incoming calls, enquiries and correspondence, directing them to the appropriate person.
• Coordinate visitor appointments, registration, meeting rooms and related arrangements.
• Manage incoming and outgoing courier, mail and deliveries, including necessary follow‑up.
• Coordinate access cards, door access and parking applications for employees and authorised visitors.
• Ensure the reception, meeting rooms and common areas are clean, organised and presentable.
• Support meeting arrangements, refreshments and other front-of-house requirements.
• Monitor office supplies, maintain basic inventory records and coordinate replenishment when required.
• Coordinate office maintenance, repairs and facilities‑related matters, including follow‑up with building management and vendors.
• Liaise with vendors and service providers, including coordinating quotations, orders, deliveries and follow‑up where required.
• Coordinate office events, festive occasions and staff‑related arrangements, including ordering, delivery and distribution.
• Maintain proper physical and electronic filing of administrative documents, records and folders, ensuring information is organised and easily retrievable.
• Prepare and maintain administrative documents, records, schedules and trackers.
• Provide general administrative and office support to ensure smooth daily operations.
• Ensure all assigned front‑of‑house and administrative matters are followed through promptly and professionally.

Requirements

• Min SPM, STPM, Certificate, Diploma or relevant qualification in Office Administration, Secretarial Studies, Office Systems or a related field.
• 1–3 years of relevant experience in reception, front desk, office administration, hospitality or a similar role
• Fluent in English, Bahasa Malaysia both written and spoken. Additional language will be added advantage
• Professional, presentable and confident when dealing with visitors, management and external parties
• Meticulous, organised and attentive to detail
• Good communication and interpersonal skills
• Proactive and able to manage tasks without constant supervision
• Reliable, punctual and able to handle multiple requests at the same time
• Strong computer literacy, with good working knowledge of Microsoft Office and common digital workplace tools.
• Familiar with AI tools and able to use them effectively to support day‑to‑day administrative work and improve productivity.
• Previous experience in a professional corporate environment is an advantage