Receptionist cum Admin Executive

Private Advertiser; Kuala Lumpur; On-site; MYR 28,000 - 50,000; Full time

Job summary

Prestige Builders SDN. BHD. in Kuala Lumpur is seeking a detail-oriented Receptionist cum Admin Executive to manage front-of-house operations and provide comprehensive administrative support across departments.

This full-time role creates a professional first impression for clients, partners and visitors. You will greet visitors, answer calls, handle mail, maintain records, schedule meetings, and assist with data entry and office logistics.

Qualifications

• Proven experience as a receptionist or in a similar customer-facing role.
• Experience in an administrative capacity or mixed clerical environment.
• Excellent verbal and written communication in English; Bahasa Malaysia is advantageous.
• Strong organisational and time management abilities; able to multitask.
• Professional telephone etiquette and interpersonal skills.
• Proficiency with Microsoft Office and office management software.
• Attention to detail and accuracy in record-keeping and data entry.
• Flexible and willing to support multiple departments as needed.
• Discretion with confidential information.
• Proactive problem-solving and customer service mindset.

Responsibilities

• Greet and welcome visitors, clients and partners, maintaining a professional and courteous demeanour at all times
• Manage and operate the telephone system, directing calls to appropriate departments and taking accurate messages
• Maintain the reception area, ensuring it remains clean, organised and presents a positive image of the company
• Process incoming and outgoing correspondence, including mail distribution and document handling
• Manage office supplies and equipment, maintaining inventory levels and placing orders as needed
• Provide administrative support to various departments, including scheduling meetings, preparing documents and maintaining records
• Assist with data entry, filing and database management tasks
• Coordinate reception coverage and manage visitor logs and sign-in procedures
• Support event organisation and office administration activities as required
• Liaise with external vendors, contractors, service providers and government authorities.

Skills

Receptionist experience

Administrative tasks

Microsoft Office

English proficiency

Bahasa Malaysia

Data entry

Job description

About us

PRESTIGE BUILDERS SDN. BHD. is a dynamic construction and development company committed to delivering exceptional building projects and services across Malaysia. With a strong reputation for quality workmanship and professional service delivery, we pride ourselves on maintaining high standards in all aspects of our business. Our team-focused culture emphasises collaboration, reliability and attention to detail, creating an environment where dedicated professionals can thrive and contribute to meaningful projects.

About the role

We are seeking a detail-oriented and customer-focused Receptionist cum Admin Executive to join our team at our Kuala Lumpur office. This is a full-time position that plays a vital role in creating a professional first impression for our clients, partners and visitors. As the primary point of contact for our organisation, you will be responsible for managing front-of-house operations whilst providing comprehensive administrative support to various departments. This role requires someone who can seamlessly balance reception duties with broader administrative responsibilities, ensuring smooth daily operations and contributing to the overall efficiency of our office.

Key responsibilities

• Greet and welcome visitors, clients and partners, maintaining a professional and courteous demeanour at all times
• Manage and operate the telephone system, directing calls to appropriate departments and taking accurate messages
• Maintain the reception area, ensuring it remains clean, organised and presents a positive image of the company
• Process incoming and outgoing correspondence, including mail distribution and document handling
• Manage office supplies and equipment, maintaining inventory levels and placing orders as needed
• Provide administrative support to various departments, including scheduling meetings, preparing documents and maintaining records
• Assist with data entry, filing and database management tasks
• Coordinate reception coverage and manage visitor logs and sign-in procedures
• Support event organisation and office administration activities as required
• Liaise with external vendors, contractors, service providers and government authorities.

What we're looking for

• Proven experience as a receptionist or in a similar customer-facing role
• Previous experience in an administrative capacity or mixed clerical environment
• Excellent verbal and written communication skills in English; proficiency in Bahasa Malaysia is advantageous
• Strong organisational and time management abilities, with the capacity to manage multiple tasks simultaneously
• Professional telephone etiquette and positive interpersonal skills
• Proficiency with Microsoft Office applications and experience with office management software
• Attention to detail and accuracy in record-keeping and data entry
• Flexibility and willingness to support various departments as needed
• High level of discretion when handling confidential information
• A proactive approach to problem-solving and a customer service mindset

What we offer

At PRESTIGE BUILDERS SDN. BHD., we value our employees and are committed to creating a supportive and professional workplace. We offer a competitive salary package commensurate with experience and qualifications. Additional benefits include opportunities for professional development and career progression within a growing organisation. We maintain a collaborative team environment where your contributions are recognised and appreciated. Our office operates during standard business hours, providing work-life balance and predictability in your schedule. We encourage open communication and provide support to help you succeed in your role.