Front Desk & Admin Executive: Client-Facing & Office Ops

Jobstreet Malaysia; Kuala Lumpur; On-site; MYR 36,000 - 58,000; Full time

Job summary

Prestige Builders Sdn. Bhd. in Kuala Lumpur is seeking a Receptionist cum Admin Executive to join the team. This full-time role balances front-of-house duties with broad administrative support to multiple departments.

You will greet guests, manage calls, maintain the reception area and assist with meetings, documentation and records. English communication is essential, with Malay skills a plus; strong organisational skills are required.

Qualifications

• Proven experience as a receptionist or in a similar customer-facing role.
• Previous experience in an administrative capacity or mixed clerical environment.
• Excellent verbal and written communication skills in English; Bahasa Malaysia advantageous.
• Strong organisational and time management abilities, with the capacity to manage multiple tasks simultaneously.
• Professional telephone etiquette and positive interpersonal skills.
• Proficiency with Microsoft Office applications and experience with office management software.
• Attention to detail and accuracy in record-keeping and data entry.
• Flexibility and willingness to support various departments as needed.
• High level of discretion when handling confidential information.
• A proactive approach to problem-solving and a customer service mindset.

Responsibilities

• Greet and welcome visitors, clients and partners, maintaining a professional and courteous demeanour at all times.
• Manage and operate the telephone system, directing calls to appropriate departments and taking accurate messages.
• Maintain the reception area, ensuring it remains clean, organised and presents a positive image of the company.
• Process incoming and outgoing correspondence, including mail distribution and document handling.
• Manage office supplies and equipment, maintaining inventory levels and placing orders as needed.
• Provide administrative support to various departments, including scheduling meetings, preparing documents and maintaining records.
• Assist with data entry, filing and database management tasks.
• Coordinate reception coverage and manage visitor logs and sign-in procedures.
• Support event organisation and office administration activities as required.
• Liaise with external vendors, contractors, service providers and government authorities.

Skills

Reception

Customer-facing

Organization

Time management

Communication (English)

Interpersonal skills

Data entry

Telephone etiquette

Problem solving

Tools

Microsoft Office

Office management software

Job description

Prestige Builders Sdn. Bhd. in Kuala Lumpur is seeking a Receptionist cum Admin Executive to join the team. This full-time role balances front-of-house duties with broad administrative support to multiple departments.

You will greet guests, manage calls, maintain the reception area and assist with meetings, documentation and records. English communication is essential, with Malay skills a plus; strong organisational skills are required.