Receptionist Cum Admin

Finbond Industries Sdn Bhd; Selangor; On-site; MYR 28,000 - 36,000; Full time

Job summary

Finbond Industries Sdn Bhd – Puchong New Village seeks a Receptionist cum Administrative Assistant to manage the front desk daily and provide clerical support. You will greet guests, direct visitors, answer calls, and assist with scheduling meetings and travel arrangements.

Requirements include minimum education in a relevant field, proficiency in Microsoft Office, and strong English and Bahasa Malaysia communication.

Qualifications

• Minimum SPM, Certificate, or Diploma in Business Administration, Office Management, Secretarial Studies, or related field.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Solid written and verbal communication in English and Bahasa Malaysia.
• Excellent organizational and time-management skills; ability to multitask.
• Professional attitude, punctual, and trustworthy; front desk experience preferred but not essential.

Responsibilities

• Greet and direct guests and visitors professionally.
• Answer, screen, and forward phone calls promptly.
• Manage mail, deliveries, and courier packages.
• Coordinate meeting room bookings and prepare for meetings.
• Provide admin support: data entry, filing, reports.
• Coordinate with vendors for office maintenance and travel arrangements if required.
• Handle petty cash and basic expense claims if required.

Skills

Customer service

Interpersonal skills

Organizational skills

Multitasking

Communication (English/Bahasa Malaysia

Education

SPM/Certificate/Diploma in Business Administration/Office Management/Secretarial Studies

Tools

Microsoft Office Suite

Job description

Finbond Industries Sdn Bhd – Puchong New Village

We are seeking a professional, organized, and friendly Receptionist cum Administrative Assistant to manage our front desk daily and perform a variety of administrative and clerical tasks. As the first point of contact for our company, you will play a crucial role in creating a positive and welcoming impression for clients, visitors, and employees, while also providing essential support to ensure efficient office operations.

Key Responsibilities:

Reception Duties:

• Greet and welcome guests and visitors in a professional and friendly manner upon their arrival at the office.
• Direct visitors to the appropriate person, meeting room, or office location.
• Answer, screen, and forward incoming phone calls promptly and courteously.
• Receive, sort, and distribute daily mail, deliveries, and courier packages.
• Maintain a tidy, presentable, and well-organized reception area and lobby.
• Manage meeting room bookings and ensure they are prepared for scheduled meetings.
• Maintain office security by following safety procedures and controlling access via the reception desk

Administrative Duties:

• Perform general clerical duties including photocopying, faxing, scanning, mailing, and filing documents (both physical and digital).
• Monitor and maintain office supplies inventory (stationery, pantry items, etc.); place orders and verify receipt of supplies.
• Assist in scheduling and coordinating appointments, meetings, and company events.
• Provide administrative support to various departments or managers as needed (e.g., data entry, preparing correspondence, compiling reports).
• Coordinate with vendors for office maintenance, repairs, or services (e.g., building management, cleaners, equipment technicians).
• Assist with travel arrangements (flight/hotel bookings) for staff, if required.
• Manage petty cash or assist with basic expense tracking and claims processing, if required.
• Perform other related administrative tasks as assigned by management.

Qualifications and Requirements:

• Minimum SPM, Certificate, or Diploma in Business Administration, Office Management, Secretarial Studies, or a related field.
• Proven work experience as a Receptionist, Front Office Representative, Administrative Assistant, or similar role is preferred but not essential for entry-level candidates with the right attitude.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Professional attitude and appearance.
• Solid written and verbal communication skills in both English and Bahasa Malaysia. Proficiency in other languages is an advantage.
• Excellent organizational skills and attention to detail.
• Ability to multitask, prioritize tasks, and manage time effectively in a fast-paced environment.
• Strong customer service orientation and interpersonal skills.
• Resourceful and proactive approach to problem-solving.
• Ability to be discreet and handle confidential information appropriately.
• Punctual, reliable, and trustworthy.

Working Conditions:

• Standard office hours Monday to Friday, 9:00 AM to 6:00 PM
• Primarily based at the front desk in an office environment.