Front Desk & Admin Executive - Kuala Lumpur

Private Advertiser; Kuala Lumpur; On-site; MYR 28,000 - 50,000; Full time

Job summary

Prestige Builders SDN. BHD. in Kuala Lumpur is seeking a detail-oriented Receptionist cum Admin Executive to manage front-of-house operations and provide comprehensive administrative support across departments.

This full-time role creates a professional first impression for clients, partners and visitors. You will greet visitors, answer calls, handle mail, maintain records, schedule meetings, and assist with data entry and office logistics.

Qualifications

• Proven experience as a receptionist or in a similar customer-facing role.
• Experience in an administrative capacity or mixed clerical environment.
• Excellent verbal and written communication in English; Bahasa Malaysia is advantageous.
• Strong organisational and time management abilities; able to multitask.
• Professional telephone etiquette and interpersonal skills.
• Proficiency with Microsoft Office and office management software.
• Attention to detail and accuracy in record-keeping and data entry.
• Flexible and willing to support multiple departments as needed.
• Discretion with confidential information.
• Proactive problem-solving and customer service mindset.

Responsibilities

• Greet and welcome visitors, clients and partners, maintaining a professional and courteous demeanour at all times
• Manage and operate the telephone system, directing calls to appropriate departments and taking accurate messages
• Maintain the reception area, ensuring it remains clean, organised and presents a positive image of the company
• Process incoming and outgoing correspondence, including mail distribution and document handling
• Manage office supplies and equipment, maintaining inventory levels and placing orders as needed
• Provide administrative support to various departments, including scheduling meetings, preparing documents and maintaining records
• Assist with data entry, filing and database management tasks
• Coordinate reception coverage and manage visitor logs and sign-in procedures
• Support event organisation and office administration activities as required
• Liaise with external vendors, contractors, service providers and government authorities.

Skills

Receptionist experience

Administrative tasks

Microsoft Office

English proficiency

Bahasa Malaysia

Data entry

Job description

Prestige Builders SDN. BHD. in Kuala Lumpur is seeking a detail-oriented Receptionist cum Admin Executive to manage front-of-house operations and provide comprehensive administrative support across departments.

This full-time role creates a professional first impression for clients, partners and visitors. You will greet visitors, answer calls, handle mail, maintain records, schedule meetings, and assist with data entry and office logistics.