Receptionist cum Admin Assistant

Finbond Heavy Machinery Sdn Bhd; Puchong; On-site; MYR 28,000 - 39,000; Full time

Benefits offered by this job

Competitive salary

Annual bonus

Salary increment

Flexible working hours

5-day work week

Birthday leave

Optical benefits

Dental benefits

Medical insurance

Group hospitalization

Personal accident insurance

OTJ training

Career growth

Job summary

Finbond Heavy Machinery Sdn Bhd is seeking a professional receptionist in Puchong, Malaysia. The role involves greeting visitors, answering calls, and directing inquiries to the right staff. You will manage calendars, handle mail, and assist with admin tasks across departments.

The ideal candidate has at least SPM or a diploma, strong English and Bahasa Malaysia, and a team-focused, detail-oriented approach. 5-day work week with competitive benefits awaits.

Qualifications

• Minimum SPM with any certificate/diploma.
• Experience as receptionist or front desk preferred.
• Proficiency in English and Bahasa Malaysia.
• Reliable, organized and a team player.

Responsibilities

• Greet visitors and answer phones professionally.
• Screen calls, forward to staff, and relay messages promptly.
• Provide information in person and via phone/email; assist walk-ins.
• Manage diary, meetings, and calendar records.
• Receive mail and courier packages; monitor visitor logs.
• Arrange travel and events; coordinate with vendors.
• Prepare documents, reports, and presentations.
• Maintain filing systems and office supplies.
• Support day-to-day admin and other departments.
• Perform additional duties as assigned.

Education

SPM

Certificate/Diploma

English

Bahasa Malaysia

Interpersonal skills

Multitasking

Organizational skills

Communication

Professionalism

Job description

Greet and welcome visitors or guests in a professional and courteous manner.

Answering, screening, forwarding phone calls and ensuring messages are passed to the appropriate staff members on timely basis.

Provide basic and accurate information in-person and via phone/email, as well as walk in visitors or guests.

Managing and upkeep of reception area.

Diary management and management of meeting rooms. Schedule meetings, appointments, and manage calendars.

Receive and distribute mail, deliveries, and courier packages.

Monitor visitor logs and visitor badges as needed.

Assist with day-to-day administrative tasks and support various departments.

Prepare, edit, and format documents, reports, and presentations.

Maintain and update office records, filing systems, and contact lists.

Manage office supplies and inventory; place orders when necessary.

Coordinate office maintenance and liaise with vendors/service providers.

Assist in organizing company events, meetings, and travel arrangements.

Carry out other related tasks as assigned by supervisors or managers.

Perform any additional duties as and when requested by the management.

Requirements

Candidate must possess at least a SPM, Certificate/Diploma in any field.

Preferably with proven work experience as a receptionist, front desk representative, or in a similar role.

Required languages- English and Bahasa Malaysia.

Responsible, meticulous, good working attitude, and interpersonal skills.

Strong organizational and multitasking abilities.

Ability to manage sensitive and confidential information with professionalism.

A team player with a pleasant personality.

Willing to work in Puchong.

BENEFITS & PERKS

Competitive salary package with annual performance bonus and yearly salary increment.

Flexible working hours — adjust your reporting time for better work-life balance.

5-day work week, Monday to Friday only.

Birthday Leave — enjoy your special day with an extra paid leave.

Optical & Dental Benefits — because your well-being matters to us.

Comprehensive medical & insurance coverage, including Group Hospitalization and Personal Accident insurance.

OTJ training & learning opportunities to support your professional growth.

Career advancement opportunities with clear development pathways.

Finbond Group specializes in heavy machinery in Malaysia, serving industries such as construction, mining, agriculture, logging, and oil and gas. We stock, sell, rent, and provide repair and service for heavy machinery to meet these industries' needs. We are the authorized distributor for leading brands like XCMG, Hyundai, Weichai Power, and Shantui. With over 40 years of experience, we offer an 18,000 sqm stockyard, skilled technicians, and top-notch service facilities. Headquartered in Puchong (HQ) with an HED in USJ and 5 branches nationwide, we are expanding and seeking talented individuals to join our team, offering competitive remuneration and growth opportunities.

Finbond Group specializes in heavy machinery in Malaysia, serving industries such as construction, mining, agriculture, logging, and oil and gas. We stock, sell, rent, and provide repair and service for heavy machinery to meet these industries' needs. We are the authorized distributor for leading brands like XCMG, Hyundai, Weichai Power, and Shantui. With over 40 years of experience, we offer an 18,000 sqm stockyard, skilled technicians, and top-notch service facilities. Headquartered in Puchong (HQ) with an HED in USJ and 5 branches nationwide, we are expanding and seeking talented individuals to join our team, offering competitive remuneration and growth opportunities.

Perks and benefits

Performance-based Bonuses and Yearly Increment Personal and Career Growth Insurance Coverage Vibrant and Collaborative Team