Receptionist cum Admin

Zen Office Space Sdn Bhd; Johor Bahru; On-site; MYR 22,000 - 36,000; Full time

Benefits offered by this job

Parking allowance

Job summary

Zen Office Space Sdn Bhd is seeking a receptionist for our coworking space in Johor Bahru. You will be the first contact for clients, handling inquiries, bookings, and daily operations in a friendly, professional environment.

Requirements include a Diploma in Business Administration or related field; fresh graduates are welcome. Fluency in Mandarin, Bahasa Melayu and English, with strong organisational and time-management skills, are essential.

Qualifications

• Diploma in Business Administration or related field preferred.
• Fresh graduates are welcome to apply.
• Ability to work independently with minimal supervision.
• Strong organisational and time-management skills.
• Language proficiency: Mandarin, Bahasa Melayu and English.

Responsibilities

• Handle phone calls, emails, and inquiries
• Manage bookings for meeting rooms and coworking spaces
• Maintain the reception area and coworking spaces, ensuring it is tidy and presentable
• Assist with office tours and provide information about services
• Perform general administrative tasks, including filing, photocopying, scanning, and data entry
• Manage and maintain office supplies, ensuring proper inventory levels
• Assist in handling mail/courier services
• Support the coworking space team in coordinating events, bookings, and customer requests
• Assist with invoicing and basic financial records when required
• Other adhoc tasks as assigned by superior
• Parking allowance

Skills

Mandarin

Bahasa Melayu

English

Education

Diploma in Business Administration

Job description

We are a coworking space offering flexible and affordable workspaces for freelancers, small businesses, and growing teams. We aim to create a productive and comfortable environment for professionals. We provide various coworking products such as private offices, shared desks, meeting rooms, and virtual office services with high-speed internet and reception support. We are more than just a workspace—we are a community that fosters collaboration and networking.

About the role

We are seeking a receptionist to join our coworking space team. You will be the first point of contact for our clients, managing inquiries, bookings and day-to-day operations in a professional and welcoming environment.

Qualifications & experience

Minimum Diploma in Business Administration or any related field

Fresh graduates are welcome to apply

Able to work independently with minimal supervision.

Good organisational and time-management skills with the ability to handle multiple tasks efficiently and meet deadlines.

Language: Mandarin, Bahasa Melayu and English

Key responsibilities

Handle phone calls, emails, and inquiries

Manage booking for meeting rooms and coworking spaces

Maintain the reception area and coworking spaces, ensuring it is tidy and presentable

Assist with office tours and provide information about services

Perform general administrative tasks, including filing, photocopying, scanning, and data entry

Manage and maintain office supplies, ensuring proper inventory levels

Assist in handling mail/courier services

Support the coworking space team in coordinating events, bookings, and customer requests

Assist with invoicing and basic financial records when required

Other adhoc tasks as assigned by superior

Parking allowance