Receptionist (6-Month Contract)

Pokka Ace; Shah Alam; On-site; MYR 20,000 - 31,000; Part time

Job summary

Pokka Ace (M) Sdn Bhd is seeking a friendly, organized, and customer-oriented Part-Time Receptionist for a 6-month contract in Shah Alam. You will be the first point of contact at the front desk, handle calls, greet visitors, and support meeting room coordination and administrative tasks.

The role requires good communication in English and Bahasa Malaysia, proficiency in Microsoft Office, and the ability to work independently and as part of a team.

Qualifications

• At least 1 year of working experience in Reception, Customer Service, or Administrative roles is an advantage.
• Fresh graduates with a positive attitude are encouraged to apply.
• Good communication skills in English and Bahasa Malaysia.
• Proficient in Microsoft Office (Word, Excel, and Outlook).

Responsibilities

• Manage the reception counter and serve as the first point of contact for visitors, clients, vendors, and guests.
• Welcome visitors, register attendance, and direct them to the appropriate personnel or meeting rooms.
• Answer, screen, and transfer incoming phone calls professionally.
• Handle general enquiries and take accurate messages when required.
• Receive, sort, and distribute incoming mail, parcels, deliveries, and correspondence.
• Maintain a clean, organized, and professional reception area.
• Manage meeting room bookings and schedules.
• Ensure meeting rooms are clean, well-organized, and ready for meetings at all times.
• Replenish drinking water, refreshments, stationery, and other meeting room supplies as needed.
• Maintain proper filing systems, documentation, and administrative records.
• Monitor office cleanliness and coordinate with cleaners or external service providers.
• Ensure office essentials are adequately stocked.
• Monitor the supply of uniforms to all staff
• Liaise with external laundrette for company Lab Coats for laundry service
• Maintain accurate records of staff leave.
• Assist with general administrative duties to support daily office operations.

Skills

Customer service

Communication skills

Microsoft Office

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Pokka Ace (M) Sdn Bhd is looking for a friendly, organized, and customer-oriented individual to join our team as a Part-Time Receptionist on a 6-month contract basis.

Key Responsibilities

Reception & Front Desk

• Manage the reception counter and serve as the first point of contact for visitors, clients, vendors, and guests.
• Welcome visitors, register attendance, and direct them to the appropriate personnel or meeting rooms.
• Answer, screen, and transfer incoming phone calls professionally.
• Handle general enquiries and take accurate messages when required.
• Receive, sort, and distribute incoming mail, parcels, deliveries, and correspondence.
• Maintain a clean, organized, and professional reception area.

Meeting Room Coordination

• Manage meeting room bookings and schedules.
• Ensure meeting rooms are clean by coordinating with the Janitors, well-organized, and ready for meetings at all times.
• Replenish drinking water, refreshments, stationery, and other meeting room supplies as needed.

Administrative Support

• Maintain proper filing systems, documentation, and administrative records.
• Monitor office cleanliness and coordinate with cleaners or external service providers.
• Ensure office essentials are adequately stocked.
• Monitor the supply of uniforms to all staff
• Liaise with external laundrette for company Lab Coats for laundry service
• Maintain accurate records of staff leave.
• Assist with general administrative duties to support daily office operations.
• Perform any other ad-hoc tasks assigned by Management.

Requirements

• At least 1 year of working experience in Reception, Customer Service, or Administrative roles is an advantage.
• Fresh graduates with a positive attitude are encouraged to apply.
• Good communication skills in English and Bahasa Malaysia.
• Proficient in Microsoft Office (Word, Excel, and Outlook).
• Friendly, well-groomed, and customer-oriented personality.
• Strong organizational and multitasking skills with attention to detail.
• Able to work independently and as part of a team.